Coleman Technologies Blog

Artificial intelligence, or AI, has upended the way that we discuss technology in business, society, and individual everyday life. While we mostly focus on the benefits of the technology, there are many downsides to consider as well. That’s what we’d like to discuss today; how AI has a dark side to it that potentially requires regulation.

Would you feel safe staying at a hotel that, instead of unique locks, each door used the same key as all of the others? Probably not—because if someone got in, they could take whatever they wanted. That’s similar to how old-school cybersecurity worked. Once someone got into a company’s network, they could access almost everything, making it easy for hackers to steal information. But today, many businesses use a better security framework called zero-trust security. In today’s blog, we discuss what zero-trust security is and why it’s safer.

A business’ compliance with the regulations it operates under is a huge issue that many inside your organization won’t understand but has to draw some attention. Let’s look at some of the variables that go into compliance to outline just how important it is.

While the word “audit” can easily be a scary thought for businesses, there are certain cases where an audit serves an organization’s direct benefit. Take, for instance, the ones that occur internally to identify and correct security issues and vulnerabilities. These audits are not only a positive endeavor for businesses; they’re extremely important to carry out.

Let’s talk about why this is and review a few standard practices you should prioritize as you go about this process.

Your business is likely subject to certain compliance laws and regulations depending on the type of data you collect from your clients or customers. Today, we want to emphasize the importance of your business considering regulation and compliance when managing its data and IT resources, as without doing so, you run considerable risk.

Perhaps predictably, the word “insure” has roots that tie it closely to “ensure,” as it is meant to ensure a level of security after some form of loss. Nowadays, that loss often pertains to data, making cyber insurance an extremely valuable investment for the modern business to make.

However, in order to obtain this kind of insurance, businesses commonly need to meet some basic requirements. Let’s go over some of these requirements now.

Cybersecurity is important. Scroll through a few pages of our blog and you’ll see article after article talking about threats and ways to make yourself and your business less vulnerable to cyberthreats. As an IT professional, however, I’d be so much happier if the state of the world didn’t require such a massive effort just to protect oneself and we could just talk about cool stuff you can do with modern technology all the time!

But alas, strong cybersecurity is crucial to virtually any organization, and it’s becoming even more important by the month.

When I was a kid, there was a Tex Avery cartoon where Droopy Dog was chasing down a crook who escaped from jail. There was a particular scene where the crook (I think it was a wolf in a black-and-white striped jumpsuit) takes a bus, a plane, a ship, and a taxi to a secluded cabin, and then closes a series of increasingly complex doors with a large number of locks, in order to hide away from the pursuing cartoon basset hound. 

Of course, when he turns around, exhausted by all the effort he puts in, he realizes that Droopy is standing right behind him, and greets him with a monotone “hello.”

I haven’t seen this cartoon since I was 7 years old, but I almost always think about it when I am using multi-factor authentication. 

The Health Insurance Portability and Accountability Act is a regulation passed by the US congress in 1996 to help streamline the healthcare system while maintaining individual ePI privacy over individuals’ health records. This regulation was put in place to allow people to transfer their health coverage, but also to minimize the risk individuals take on as far as fraud and abuse of their health records is concerned. This week we’d thought we’d discuss four ways your technology can help your organization keep its HIPAA compliance. 

Cloud computing is a major growth industry as businesses and individuals look to use the computing strategy to either save money or get resources that they would typically not be able to commit to. With cloud computing becoming more and more integrated into business each year, it stands to reason that the once Wild West of cloud computing would start to see a lot more regulation. This week, we’ll take a look at how the cloud is regulated and what to expect out of cloud regulation down the road. 

What’s the Exploit and Who Does It Affect?

The vulnerability in the CISA’s emergency directive affects all supported Windows Server operating systems. It’s been named Zerologon, and If left unpatched, it could allow an unauthenticated threat actor to gain access to a domain controller and completely compromise your network’s Active Directory services. The vulnerability gets its name because all the hacker has to do is send a series of Netlogon messages with the input fields filled with zeroes to gain access. 

Healthcare

We’ll start with healthcare, as it is the most prevalent. Healthcare data is protected, and that protection is regulated, and all for good reason. This information is the most personal information an individual has and it has no business being in possession of anyone but the provider, the insurer, and the patient. The most well-known regulation for healthcare in the United States is called the Health Insurance Portability and Accountability Act (HIPAA). It was developed to keep personal health data and personally identifiable information (PII) secure. This was necessary as there have been new systems implemented to transfer health and insurance information between healthcare providers and insurers. 

Introducing PCI DSS

With so many people using credit, debit, and prepaid gift cards to pay for goods and services, the economic ramifications of digital payment fraud, data loss, and other side effects of continued reliance on these methods of payment have led the companies that issue these cards to band together to create what is now known as the PCI Security Standards Council. Since its inception in 2006 the PCI Security Standards Council has been overseeing the establishment and coordination of the PCI DSS, or Payment Card Industry Digital Security Standard. Let’s take a look at how PCI compliance works.

IT Security

Let’s start with IT security because it’s undeniably important if you want to maintain not just IT regulatory compliance, but business on your own terms. IT security, like the act of complying with regulations, is an act of risk mitigation. In the case of IT security, the risks are many and complex. You have the risk of operational issues like downtime. You have the risk of system corruption from hackers and other outside entities who are trying to break through (or in) and get access to your assets. There is also internal risk to physical systems, central computing infrastructure, and every endpoint on the network.  

In IT security, the amount of risk often dictates what kind of action is necessary, since reacting to the problems themselves isn’t a viable option. Thus, when protecting your network from threats, you will likely have to be much more comprehensive about your attention to detail as you would even under the most strictest compliance standards.

IT Compliance

Compliance also is all about minimizing risk, but to stay compliant, it’s more about focusing on following set-in-stone rules than it is about keeping systems secure. Most of the regulations that have been passed down by a government entity, third-party security framework, or customer contract have very specific requirements. This gives network administrators a punch-list of tasks that need to happen to keep their organization’s IT compliant with their various IT mandates. 

Insofar as it works to maintain digital asset security, many regulations are created to ensure that risky behavior is not introduced, while others are very specific about what data needs to be protected, and what systems need protection. In fact, some regulations barely touch the IT infrastructure, only dictating that the business purchase regulation-compliant hardware. 

Where Your Company Stands

Compliance standards typically depend on which vertical market your business does business in, or more specifically, how it uses sensitive information in the course of doing business. That doesn’t speak to your organization’s complete IT security strategy. In order to keep all of your digital (and physical) assets secure, there needs to be a dedicated plan to do it. After all, today the user is the most common breach point. 

With that truth it is important for the business that operates under the watchful eyes of a regulatory body to understand that you may be compliant, but still be at risk. It’s important that aside from meeting all the compliance standards set forth by your industry’s regulatory mandates, you need to put together a cybersecurity strategy that prioritizes the ongoing training of your endpoint operators. 

At Coleman Technologies, our technicians are experts in modern compliance standards and cybersecurity. Our team can work to simultaneously build an IT infrastructure, the policies to govern that infrastructure, and the endpoint monitoring and protection solution that will keep your business secure from threats, while also being compliant to any mandated regulations your business is under. Call us today at (604) 513-9428 to learn more.

Today’s world is driven by data. As a result, information systems have to be secured. That really is the bottom line. Business is all about relationships and without proper security protocols in place, there are some very serious situations that could completely decimate the relationships you’ve worked so hard to forge. While today’s hackers have a lot of different ways to breach an organization’s network, data breaches that occur as a result of lax security are unforgivable from a customer standpoint. Some organizations can spend more on security than others, but it with the landscape as it is today, it has to be a priority, no matter your IT budget.

Here are some of the regulations all business owners and IT administrators should know:

• GDPR: The European Union’s General Data Protection Regulation is as comprehensive a data protection law as there is. Its aim is to protect the citizens of EU-member countries from data breaches. The GDPR applies to every organization that processes personal information of people residing in the EU.
• GPG13: Known as the Good Practice Guide 13, it is the U.K.’s general data protection regulation for organizations that do business in the U.K.
• HIPAA: The Health Insurance Portability and Accountability Act puts several guidelines on how patients’ data is shared and disseminated by insurers and health maintenance organizations.
• SOx - The Sarbanes-Oxley Act requires corporate records to be kept for seven years to ensure that there is transparency in the accounting. For IT this means being able to have access to data to run reports when called upon.
• PCI-DSS - Payment Card Index Data Security Standard are regulations enacted to try and reduce fraud by protecting an individual’s credit card information.

That’s just a few of the regulations business owners and IT administrators have to be cognizant of. For business owners there are several more, like the federal and state tax codes, and the adherence to the Affordable Care Act. All these regulations seem pretty straightforward and necessary until you begin to roll them out for your business. Then they just get expensive. In the first-ever Small Business Regulations Survey conducted by the National Small Business Association, the numbers reported, although not comprehensive by any means, weren’t pretty. To put it frankly, the cost to the small businesses that reported, would sink as many or more new businesses.

“The average small-business owner is spending at least $12,000 every year dealing with regulations,” NSBA President Todd McCracken said, “This has real-world implications: more than half of small businesses have held off on hiring a new employee due to regulatory burdens.” The report goes on to state that the average regulatory costs to start a new business venture add up to a whopping $83,019. These figures don’t take in to account the dozens of man hours each year spent on these very complex problems. It should be stated that the NSBA has been a long-standing advocate of reducing regulations on small businesses.

Regulators are paid to be skeptical, but overall they are put in place for a purpose, as oversight to ensure sustained adherence to data protection laws. How much can they demand from a small business? The question begs for analysis, as to listen to entrepreneurs talk about them regulations are unnecessary, but as stated before, these regulations aren’t just implemented willy-nilly. They have empirical evidence of immoral or unethical wrongdoing attached to them. Moreover, it becomes clear that the financial pain these entrepreneurs are in is indefinite, which means that it is highly debatable. The truth is that each scenario needs to be seen in perspective in order to understand just how much certain regulations are costing a business.

One thing is certain: that the average small business pays more for their regulatory compliance programs than larger businesses in the same market do. That disparity is a main point of contention for many small business owners, as it directly affects a company's ability to compete. Some studies have seen organizations that have less than 20 employees charged nearly 60 percent more than slightly larger businesses. Getting into which regulations are onerous and which are necessary would take an examination of each one in detail, so it’s worth it to repeat that these regulations were bred out of situations where individuals were hurt, making them an important part of the oversight process.

To Comply or Not To Comply? That Is the Question
Small business owners who have been reprimanded or fined as a result of a lack of regulatory awareness have a tendency to get the message, but if an organization is notoriously noncompliant and has slipped past regulators, there is a tendency for them to stay the course; and, that course is filled with nothing good. Many european and multinational corporations are expecting to invest $1 million toward their GDPR compliance. Obviously this figure, despite being higher per user, will be substantially lower for small and mid-sized businesses. The cost, however, remains significant, and while an organization could probably get around it for a bit, when it hits, it could just sink the whole business.

According to Infosecurity Magazine, the average cost of compliance with GDPR is costing enterprises and average of $5.5 million, which comes in about a third of the estimate cost of noncompliance, $14.82 million. That’s a lot of cheddar. It stands to reason that if you are going to spend upwards of 10 percent of your yearly IT budget on ensuring your organization is compliant, that you meet the criteria under the regulation. The best way to do that is by finding affordable solutions that won’t take as big of a chunk out of your operational budget every year.

More than the capital, a business that doesn’t adhere to simple IT regulations probably isn’t adhering to other regulations. Would you want to do business with someone that you know won’t do what’s asked of them to protect YOUR data? Unreputable businesses that are looking to gain an edge by not meeting regulations will pay later for not spending now, end of story.

Compliance and Your Business
Finally, we get to your business. How are you going to plan for your compliance burden? The best way is to educate yourself on what exactly your business needs to plan for by looking at the regulatory mandates, sure, but more often seeking out organizations who have already insulated themself from the risks associated from noncompliance. This is where a managed IT service provider (MSP) can be a godsend. Since we take security compliance extremely seriously, and deal with multiple businesses that represent several vertical markets, we have the perspective that can provide a clear strategy on how to avoid problems staying compliant.

Moreover, MSPs like Coleman Technologies use extremely sophisticated monitoring, management, and reporting software to reduce risk and put our clients in the best position to prepare for any audits or assessments that need to be completed by regulators. Since the regulatory landscape is constantly changing, our IT professionals are in a unique position to serve as both IT administrator and regulatory consultant.

If you are searching for a way to control your compliance situation, look no further than the IT professionals at Coleman Technologies. We can deploy our strategies made up from tried and true industry best practices to virtually eliminate any risk your organization would have as a result of compliance concerns. Call us at (604) 513-9428 today to get started.

Despite what detractors say, regulations are in place for good reason. They typically protect individuals from organizational malfeasance. Many of these regulations are actual laws passed by a governing body and cover the entire spectrum of the issue, not just the data involved. The ones that have data protection regulations written into them mostly deal with the handling and protection of sensitive information. For organizations that work in industries covered by these regulations there are very visible costs that go into compliance. Today, we look at the costs incurred by these organizations as a result of these regulations, and how to ascertain how they affect your business.