Coleman Technologies Blog

Coleman Technologies Blog

We can give your organization comprehensive IT services and 24/7/365 live support for a predictable monthly fee. Stop stressing about technology, and start focusing on growing your business.

The Most Dangerous Assumption You Can Make About Cybersecurity Insurance




The-Most-Dangerous-Assumption-You-Can-Make-About-Cybersecurity-Insurance

The Most Dangerous Assumption You Can Make About Cybersecurity Insurance

Do you think cybersecurity insurance will be your 100% reliable safety net? Think again—it is just one small part of an effective cybersecurity defence.


You may think that simply by investing in cybersecurity insurance, you’ll be covered no matter what type of data breach you suffer.


But that’s not really how it works.


Cybersecurity insurance is difficult to qualify for, rarely pays out the way business owners assume and, frankly, is no replacement for comprehensive cybersecurity.

What Is Cybersecurity Insurance?

Often referred to as cyber liability or data breach liability insurance, cybersecurity insurance is a type of stand-alone coverage. It’s designed to help businesses cover the recovery costs associated with any kind of cybersecurity incident including:

 

Breach And Event Response Coverage
A very general and high-level form of coverage, this covers a range of costs likely to be incurred in the fallout of a cybercrime event, such as forensic and investigative services; breach notification services (which could include legal fees, call centers, mailing of materials, etc.); identity and fraud monitoring expenses; public relations and event management.

 

Regulatory Coverage
Given that a range of organizations has a hand in regulating aspects of cyber risk in specific industries, there are usually costs that come with defending an action by regulators from the Office of the Privacy Commissioner of Canada concerning systems such as PIPEDA.


This covers the costs associated with insufficient security or “human error” that may have led to a privacy breach. Examples may include an employee losing a laptop or e-mailing a sensitive document to the wrong person.

 

Liability Coverage
This type of coverage protects the policyholder and any insured individuals from the risks of liabilities that are a result of lawsuits or similar claims.


Put simply, if you’re sued for claims that come within the coverage of the insurance policy, then this type of coverage will protect you.

 

Cyber Extortion
This type of cybercrime event is generally a form of a ransomware attack, in which a cybercriminal keeps encrypted data inaccessible (or, alternatively, threatens to expose sensitive data) unless a ransom is paid.


Coverage of this type addresses the costs of consultants and ransoms, including cryptocurrencies, for threats related to interrupting systems and releasing private information.

Does Cybersecurity Insurance Offer Complete Protection Against Cybercrime?

A common misconception is that a cybersecurity insurance policy is a catch-all safety net, but that’s simply not the reality.


Without a comprehensive cybersecurity strategy in place, a business may not qualify for a policy in the first place. Furthermore, in the event of a hack, a business may not qualify for full coverage if its cybersecurity standards have lapsed, or if it can be found to be responsible for the incident (whether due to negligence or otherwise).


The core issue is that as cybercrime becomes more common and more damaging, insurers will become more aggressive in finding ways to deny coverage. It’s in the interest of their business to pay out as little and as rarely as possible, which means the policies will tend to rely on a series of complicated clauses and requirements with which covered parties have to comply.


A key example of this is when Mondelez International was denied coverage for the $100 million of damage they incurred from the NotPetya attack. Their insurer, Zurich Insurance, cited the obscure “war exclusion” clause, claiming that Mondelez was a victim of a cyberwar.


This is not an isolated incident. As discovered by Mactavish, the cybersecurity insurance market is plagued with issues concerning actual coverage for cybercrime events:

  • Coverage is limited to attacks and fails to address human error
  • Claims are limited to losses that result directly from network interruption, and not the entire period of business disruption
  • Claims related to third-party contractors and outsourced service providers are almost always denied

All of this goes to show why business owners need to look carefully at the fine print of their cybersecurity insurance policy and ensure their cybersecurity standards are up to par. No one should assume they’re covered in the event of a cybercrime attack—after all, for every $1 million paid in premiums, insurance companies only pay out $320,000 in claims.


It’s important to understand that the way you manage your cybersecurity can directly affect the coverage and premiums you qualify for. The more robust your cybersecurity posture is, the better you’ll do with carriers. Your investment can potentially return on lower insurance expenses.

Don’t Overlook Proactive Cybersecurity Protection

As important as cybersecurity insurance is, don’t forget that it’s simply one part of an effective cybersecurity defence. You also need to protect your organization proactively.


After all, did you know that, on average, there’s a cyber attack every 39 seconds?


It could be a ransomware infection. It could be a phishing email. It could be one of the many other methods cybercriminals employ today.


The point is that cybercriminals have an extensive arsenal of weapons to attack with—are you hoping your lone firewall will be enough to keep your business safe from all of them?

Coleman Technologies Will Protect You With Multi-Layered Cybersecurity

The Coleman Technologies team understands that a single layer of protection simply won’t cut it—we’ve been in the business long enough to know that a simple cybersecurity defence will soon lead to a data breach.


Our team provides cybersecurity and technology services for organizations like yours—we are available to help you develop a robust cybersecurity defence, minimizing the chance that you’ll ever have to make a claim on your cybersecurity insurance.


You can start improving your cybersecurity and get the insurance policy you need by getting in touch with the Coleman Technologies team.

Continue reading

10 Questions to Ask Yourself When Evaluating Your IT



Your IT is no different, and there are specific KPIs you can measure to gauge the success of your technology infrastructure. These include the cost to maintain it, the cost to train your staff to use it properly, the cost of downtime (and how much downtime you suffer from), the costs of adding your next few users, and just how effective it is at allowing you and your employees to be productive.

There are plenty of other reasons to take a look at your current IT;

  • Your business is growing but your current technology is holding you back.
  • You are suffering from regular downtime.
  • You need an IT consultant who’s more aligned to your business instead of just a computer repair person.
  • You simply feel like you aren’t getting what you deserve out of your IT investment. (Those gut feelings are important!)

Is the current system in place working? Is your current support provider delivering the level of service your business deserves?

 

Here are a few questions you should ask yourself when reevaluating your existing IT support provider.

 

Do they actively manage and maintain your IT or do they wait for it to break and for you to call them?

Many computer support companies (including Coleman Technologies) have done away with the traditional break-fix business model. As it turns out, computers crash far less often when they are properly maintained and monitored. By taking on a proactive approach, it can save your business from surprise bills and expenses, not to mention downtime.

Do you feel like you are suffering from regular downtime and computer issues?

This is a big one. Downtime is expensive. If your employees can’t work productively because of network or computer issues, your business is losing money. You still pay your employees to do their job even if they can’t get that job done because of downtime.

If you are suffering from downtime issues, it needs to be investigated into, as there are many reasons that could be causing it. Our professional team of IT experts can assist you and evaluate your network to determine why you are suffering. If you’d like to know more, give us a call at (604) 513-9428 before downtime strikes again.

Does it feel like your computer guy makes the most money while you are suffering?

We have a phrase for this, it’s “Kicking you when you are down.” If the person who’s managing your network and computers starts shopping around for new Porche when you suffer from a major outage, it’s time you start shopping around for a new computer guy. All joking aside, this is the model of some computer support companies. While you are paying your employees to not get work done, losing revenue, and falling behind on quotas, you are being charged hourly for support.

Coleman Technologies believes in taking the proactive approach, and with our managed IT services, you pay a flat-rate for us to prevent downtime. In other words, we’re the ones losing money if you suffer from downtime

Do they respond to emergencies in an hour or less?

Again, if you or your staff can’t do your job because of computer issues or network downtime, it’s a huge problem. We consider it an emergency and act as quickly as possible. In many cases, we know of issues before our clients do, because we detect it during our active remote monitoring. Sure, issues can still happen, but a huge number of problems can be picked up and resolved before they cripple your staff.

Do they document and understand your specific needs or do you have to explain things over and over again?

One of our biggest peeves is undocumented IT solutions. Some IT companies make it difficult and expensive for a business to drop them because the network isn’t properly documented. This includes software license and asset management, device configurations, network maps, cable labeling, and much more.

To be frank, at Coleman Technologies , we’re OBSESSED with proper documentation and project tracking. We want to be as efficient as possible, so that any of our technicians can quickly evaluate issues despite the specific nuances on your network. The same goes for projects and new technology implementations.

Are they absolutely religious about backing up your data?

Any experienced technician who cares about your business will ensure that your data is backed up before doing anything. Not only do we want you to have a data backup solution in place, we check it regularly to make sure it’s doing it’s job and properly backing up your data. An untested backup may as well not exist in the first place.

At Coleman Technologies , we also think beyond the backup, and can help you establish a business continuity plan that will help you get back on your feet in the event of a major disaster.

Does it feel like you are paying them to learn their trade?

It’s one thing to include research and development for a new project, but if it feels like you are paying for your computer person to spend most of their time searching the web for a solution to a problem, you aren’t really getting the value of working with an expert.

Do they meet with you regularly to discuss and review their performance as well as your business plans and how it all ties in with IT?

Is your computer support only there when things go wrong, or do they take their understanding of your business and apply it to your IT? Do they regularly meet with you to discuss the future of your network and help you establish a budget for growth?

At Coleman Technologies , our account manager can act as your virtual CIO. Your account manager understands your business needs and can help align your technology to fit those needs.

Can your staff submit a support ticket without worrying about an additional, unexpected bill?
Although not every business wants to work this way, there are benefits to letting your staff submit support tickets to get technical help when they need it without going through a manager first. Plus, with our remote monitoring and maintenance services, thorough documentation, and knowledgeable staff, we offer the most cost-effective support in the area. Whether your agreement covers helpdesk support or it’s outside of the scope of your agreement, we strive to provide the highest level of service.

Do they work with you to actually reduce your unexpected IT costs?

This scenario really irks us - does it feel like your current computer support guru is just selling you expensive services without worrying about how it improves productivity or saves you money? All to often, we see businesses running too many servers or using solutions that are overkill. Whenever possible, we try to recommend IT solutions that will save money or even help you become more profitable in the long run.

Want to learn more about what Coleman Technologies can do for your business? Give us a call at (604) 513-9428 for a no-obligation, non-invasive consultation and tell us about the IT issues you deal with on a regular basis.

Continue reading

Need Expert Guidance On Your Business Continuity Plan?


  • What would you do if the power went out right now?
  • What if your area flooded for days on end?
  • Do you have a plan in place to recover from disaster quickly and keep your business running?

The Importance Of Business Continuity In Langley, BC

Preparing for business interruptions – both natural and human-based – is critical in order to make sure you can stay up and running, regardless of whether the outage is at the office, in your town, or around the world. Business Continuity planning is one of the most important requirements of management at a business.


In addition to reliable data backup capability, effective Business Continuity planning will get your business up and running with as little downtime as possible. It provides you with a robust set of tools to give your business the best chance to reopen and recover quickly, and with as little damage as possible to your operations and reputation.


Do you have a Business Continuity Plan in place? Or could you use our help?

What Will Coleman Technologies’ Business Continuity Support Protect You From?

  • Data Retention Contingencies: At the rate that technology evolves, it’s no surprise that some businesses find it difficult to keep up with. When policy development falls behind the pace of adopted technologies, it can often lead to gaps, which can affect data retention.
  • Cybercrime: Data loss is often the result of poor digital security; without the right defenses, cybercriminals can easily infect an IT system with ransomware or other types of malware to compromise company data. If you have a data backup solution, then it doesn’t matter if your data has been encrypted in a ransomware attack. You can just replace it with your backup, simple as that. That’s why you should make a considerable investment in a comprehensive backup data recovery solution so that you can restore your data at a moment's notice when necessary.
  • Human Error: Much of data protection is dependent on the user, and as such it's vital that you properly educate your employees in safe conduct. The more your workforce knows about the security measures you have in place, the more confidently they can use the technology in a secure manner. Human error can be detrimental to data integrity. Without a viable backup, all it takes is one accidental click to delete a file, or one spilt coffee to fry a local hard drive.

What Will Business Continuity Planning Do For You?

  • Protect Your Business Assets: Your information technology will be protected, and your staff will be ready and productive in the event of a disaster. Employees will be informed and rehearsed, and they’ll know what actions to take. This could save your business a lot of downtime and money. Furthermore, in keeping you running, this plan will protect the image, brand, and reputation of your company. If you’re able to continue functioning despite a disaster, your customers will see you as dependable, and your reputation will be enhanced as a result.
  • Improve Your Business Culture: Your customers will feel confident doing business with you; you'll be able to keep your commitments and ensure the continuing quality of the services and/or products you deliver. Furthermore, it shows your investors that you take your business seriously, that you’re prepared and ready to maintain productivity. Your staff will gain an awareness of business operations that they didn't have before. Business Continuity planning can often provide staff with useful insights into improving the way they handle tasks, even in areas that hadn't been previously considered.
  • Prevention Of Downtime & Other Consequences: If a disaster does occur, the cost of disruptions will be significantly reduced with a Business Continuity solution in place. There will be no disruptions to your supply chain. Your competitive position will be maintained or even improved because you’ll be able to meet your contractual requirements, where others who aren’t protected won’t.

Coleman Technologies Will Help You Stop Worrying

Aside from all the technical and business benefits offered by our Business Continuity services, the bottom line is that we will help you stop worrying.


The Coleman Technologies team will help you avoid and minimize the effects of any disaster that hits Langley, BC. Get in touch with our team to start developing your Business Continuity plan.

Continue reading

Lessons to Learn From Lego’s IT Development


Businesses of all sizes have been able to successfully overcome operational challenges by rethinking and adapting the technology they utilize. Let’s consider a huge example and look at what The Lego Group (as in the building blocks) has done to address some of their technological challenges with improved solutions—as well as how your business can do the same.

The Lego Group’s Situation

Sharing their story at the AWS re:Invent virtual conference, The Lego Group revealed that their online presence and its Direct Shopper Technology team was encountering issues… particularly when their traffic was spiking during sales events and product launches, reaching levels 9.5 times what was typical and with a 200-fold increase in transactions. Back in 2017, the release of the largest building set to date (the Star Wars™ Ultimate Collector Series Millennium Falcon™ set, with 7541 pieces) and the resulting traffic on launch day effectively shut down the back-end of their website and overwhelmed the sales tax functionality that called back to their on-premise infrastructure.


This made it so that visitors would only see the website’s maintenance page.


This event proved to the company that some changes had to be made, as their growth simply couldn’t be supported through their on-premise solutions and the limited scalability they could offer. Furthermore, making these changes could allow the company to focus more on their customers’ experience on the website, rather than focusing on basic upkeep, while also giving them the resources to adapt to such demand spikes and capitalize on innovation.

Lego’s Growth Trajectory

Lego began their transition to cloud services in 2018 with the migration of their sales tax calculator and three additional processing services. Ten months later, the company had a serverless platform that was capable of everything its on-premise infrastructure could do, and soon after, the cloud had overtaken their on-premise capabilities with new records being established each month.


As of July of 2019, The Lego Group has been able to triple the number of engineers under their employ through remote operations and adopt 36 more serverless services, utilizing automation and monitoring to ensure that issues could be identified and addressed promptly. This approach has also allowed Lego to shift their attention from maintenance to developing new features that will help to further improve their service and the customer experience that results from it.

What Does this Have to Do With You?

While admittedly scaled up considerably, Lego’s transition to the cloud serves as an effective case study for any business that is experiencing IT challenges, as it demonstrates how much a company can grow and innovate by simply taking advantage of the technology that is available.


The best part is that this is the case for businesses of effectively any size—from a consumer retail and manufacturing giant such as The Lego Group to the small mom-and-pop shops who sell the construction sets that Lego produces. Of course, these capabilities also expand outside of the retail industry, with the potential to benefit a company that operates in effectively any vertical where its operations are concerned.


Coleman Technologies is here to help you put the technology that can benefit your business into place, ensuring that any operational issues are addressed and that all opportunities are embraced. To find out more about the solutions we use to accomplish this, make sure you reach out to us by calling (604) 513-9428.

Continue reading

Mobile Solutions


wireless cloud

Optimize your workplace for remote access.

Without being tethered to your desk, your organization can open up several opportunities to optimize operations and facilitate growth.

Mobility grows increasingly more important in today’s business world, and as such, innovators around the world are striving to integrate only the best mobile IT solutions into their corporate infrastructure.

wireless cloud

Without being tethered to your desk, your organization can open up several opportunities to optimize operations and facilitate growth.

Optimize your workplace for remote access.  Mobility grows increasingly more important in today’s business world, and as such, innovators around the world are striving to integrate only the best mobile IT solutions into their corporate infrastructure.

When we say “mobile solutions,” we’re talking about taking your business on the road without fear of being disconnected from your mission-critical applications and data infrastructure. Furthermore, we want to improve the security of your mobile network access. Coleman Technologies has several mobile solutions available for the small and medium-sized business, including:

  • Cloud Computing Solutions
  • Mobile Device Management Solutions
  • Secure Mobile Connections

Cloud Computing Solutions

Instant application and data access across platforms.

One of the biggest pain points of modern businesses is that they need to access specific information or applications while out of the office. This makes business trips frustrating, and it can hold your organization back from achieving its greatest potential accomplishments. Wouldn’t it be great if you had constant access to your business’ most important assets through a simple online interface?

With a cloud solution from Coleman Technologies, your users can take advantage of a simple interface where they can access any mission-critical information easily and securely through your online cloud. Users can view documents, use required applications, and even collaborate in real-time. Our cloud solutions are entirely scalable to meet the individual needs of your business, making them ideal for a company of any size.

Mobile Devices and BYOD Solutions

Optimize remote access with powerful mobile solutions.

Even if your business has access to data while out and about, this means nothing if your users don’t have devices that are capable of doing so. Many users are using their own personal smartphones, tablets, and laptops to get more work done while on the company’s network. This trend, called BYOD, is growing more popular, as it allows users to take advantage of familiar technology rather than learning a whole new device.

Unfortunately, mobile devices also bring into question several security issues that need to be addressed. With Coleman Technologies's mobile management solution, your organization can ensure that users’ personal devices aren’t leaking sensitive information through apps. You have complete control over the whitelisting and blacklisting of specific apps, meaning you can, in theory, optimize operations and productivity with your administrator privileges.

Virtual Private Networks

Securely access sensitive corporate data while on the go.

One of the biggest challenges of working remotely is doing so securely with no risk of compromisation from hackers or other malicious entities. Public Wi-Fi hotspots can widely be considered the cesspools of the Internet, where threats like viruses and malware are most likely to gather. That hotel Wi-Fi connection you’re paying for? It’s unwise to trust it without taking certain precautions.

The best fix for these kinds of situations is Coleman Technologies's Virtual Private Network (VPN) solution. Our VPN is designed as an extension of your business’ network that allows you to securely log in and access your information from any wireless access point. This helps you avoid putting your network’s data at risk while traveling.

Take Advantage of the Wireless Environment

Get started with wireless solutions today.

If your business’ mobile technology, or lack thereof, is holding it back from achieving maximum productivity, Coleman Technologies has a wireless solution designed specifically for your organization that can fix this issue. Give us a call at (604) 513-9428 today for a free IT consultation.

Continue reading

Comparison: Microsoft Outlook Or Gmail?


Comparison: Microsoft Outlook Or Gmail?

Which is the right email solution for you?


Microsoft and Google are two of the most recognizable names in the world of technology, so it should come as no surprise that they both have something great to offer businesses looking to add a productivity suite to their tech arsenal—Microsoft 365 and Google Workspace.

Microsoft 365 or Google Workspace?

Despite having very similar current functions, their roots couldn't be more different.


Microsoft Office has been around in one version or another for many years, with programs like Word going back to nearly the beginning of personal computing. Google Workspace, on the other hand, started as the powerhouse Google search engine, eventually offering users the option to edit documents collaboratively and growing from there.


While they're both pretty similar on the surface, the advantages and disadvantages of each of these offerings start to become more apparent when we take a closer look at the details.


Both Microsoft 365 and Google Workspace grant access to cloud storage, email (using a company domain or @outlook/@gmail), and 24/7 support. Both allow you to create and edit Microsoft 365 file types, although some formatting may be lost between Google Workspace and Microsoft 365 thanks to compatibility issues.


However, how their email solutions measure up is a different matter…

Which Email Solution Is Right For You?

Microsoft Outlook 
Outlook is among the most popular email and calendar applications used in the business world today. The desktop software we all know and love bundles with Microsoft 365 at the enterprise pricing level, with the business pricing level granting web-only access.


One of Outlooks biggest draws is its feature-rich user experience:

  • Rules: Automatically manage emails as they enter your inbox
  • Custom Experience: Build and automate your own email templates
  • Clean Up: Automatically delete duplicate messages in an email thread
  • Dedicated Archive Folder:  Store emails that you want to keep but no longer want in your main inbox.

You're also able to access your complete email archive both online and offline from any browser.

 

Gmail 
Gmail, while being seamlessly integrated into the Google Workspace environment, simply doesn’t offer the same quality of user experience as Outlook.


Your inbox is accessible through your web browser only, unless you use third-party software—which means if you already have Outlook software installed, you can use your Gmail account for desktop email access, but there is no desktop version of Gmail.


Default smart sorting categories use multiple default tabs that assign priority to incoming messages but offer no customization. You're limited to default categories that can be removed, but not changed.


There is no Gmail equivalent to rules and quick steps, and while offline browsing is available through Chrome or Safari only, you must have everything downloaded beforehand in order to access it offline, and can only go back a month into your archive. Google Workspace also limits your ability to customize your number of panes, leaving you stuck with three. When you archive an email in Gmail, it’s stored in an “All Mail” folder (compared to Outlook’s  “Archive,” which could be confusing for some users.

What Else Does Microsoft 365 Offer You?

Beyond a robust email platform, Microsoft 365 offers a range of additional benefits:

  • Access Your Apps From Anywhere: You need to be able to use your tools from anywhere and Microsoft 365 gives you that flexibility. Access your email, meetings, and other services online. Create, edit, and share Word, PowerPoint, Excel, and OneNote files online and stay up to date with everyone’s changes in a file, even if they’re made at the same time.
  • Use Any Device: Whether you prefer a laptop, a tablet, or even your smartphone, Microsoft 365 is accessible on any type of device and backed up by a robust set of security features.
  • Do Your Work When & How You Want To: With Microsoft 365, you can start a draft at work, update it on the train ride home, and finish it at your home office in the morning. By working in the cloud, you enjoy unparalleled access to your work, no matter where you are.

The Verdict: Outlook or Gmail?

The bottom line is that Outlook easily outpaces Gmail’s capabilities. It simply offers more features and user-centric benefits.


If you're looking for something that's thoroughly integrated and natively talks to itself and its related products, Microsoft's offering is an extraordinary option. It's the most robust, feature-laden, professional-looking, and customizable software suite available on the market today.


Microsoft 365 does everything and does it very, very well. Google Workspaces is a solid product that is very minimalist and serviceable for basic needs, but Microsoft 365 is the most popular option for a reason.

Need Expert Assistance With Microsoft 365?

Coleman Technologies is proud to be a premier Microsoft partner, offering a wide range of technology services designed to help you keep your organization’s Microsoft products running smoothly and effectively.


If you’re not getting the Microsoft expertise you need, then don’t wait any longer to make a change. Contact the Coleman Technologies team to discuss how your Microsoft solutions can be optimized for the way you use them.

Continue reading

Tip of the Week: Essential Information Technology Practices


Information technology is a critical tool for many businesses today, which means it is crucial that your IT is compliant to a few key best practices. Let’s go over these practices so that you have a roadmap to ensure that your operations can remain secure and productive.

Keep Your IT Up-to-Date and Maintained

Here’s the thing: you wouldn’t drive a horse and buggy to the office any more than you would type up a business brief on a typewriter or calculate your business’ budget on an abacus. The reasoning for this is simple: technology has gotten better over time and provided us with improved alternatives to what has been used before. These improvements have also come faster and have been more dramatic in scale.


On the other side of this coin, threats to your business technology have seen similar advancements.


As a result, your operational success depends on you keeping up with these changes. In addition to maintaining the operability of your IT solutions, you also need to prioritize updating and upgrading them when the time comes. These activities will both ensure your team can perform their tasks, and that they are also capable of doing so securely.

Back Up Your Data

With data being so important to a business’ successful and productive operations, you need to have insurance that some circumstance won’t cause you to lose your access to it—especially with so many circumstances potentially leading to that outcome. Infrastructure damage, theft, user error, equipment failure, and more can all lead to data loss at any level.


This is precisely why a backup solution is so important for a business to maintain. With no way of accurately predicting how or when data loss may strike, having some means of preserving your data continuity needs to be considered an essential consideration… arguably above any other. To accomplish this, we recommend that your backup strategy incorporate multiple copies of your data, with a minimum of three copies included. First should be the original copy of your data, second should be an onsite backup, and the rest should be hosted offsite—preferably in the cloud. That way, all your bases are covered, whether you need a quick fix for a deleted file or need to reconstruct your entire infrastructure.

Secure Your Data

Finally, data security must be addressed by all businesses, regardless of their size. Cybercrime nets more profit for its perpetrators than the global trade of illicit drugs does, and an average of 75 records are stolen each second. A bank account is currently available for a few dollars, provided you know where to look.


Businesses are often targeted via phishing attacks, which are only made more effective due to many user accounts having more access than is warranted and internal storage lacking the appropriate security protections. If they manage to fool one of a business’ employees into letting them in, a cybercriminal is given considerable power.


To help counter this, there needs to be a combined effort to both better educate business users as well as reinforce the security measures built into the infrastructure itself. Authentication requirements, role-based permissions, and other means could help prevent some data from being leaked that otherwise could be.

Lean on Coleman Technologies for assistance in putting these measures—and more—in place.

For our help and more information about your business’ technology, give us a call at (604) 513-9428.

Continue reading

5 Reasons Langley Businesses Are Compromised by A Data Breach


5 Reasons Langley Businesses Are Compromised by A Data Breach (And How to Avoid It)

Acclaimed cybersecurity reports indicate that data breaches aimed at small business enterprises are at an all-time high. Business owners have been forced to take a more proactive role in helping safeguard their Langley BC businesses against malicious cyberattacks. Still, movement to the cloud and the increased use of web-based tools makes it hard to protect the business from all forms of attack. The increased sophistication and maliciousness of these attacks have made a solid investment into cybersecurity more paramount.

Why You Should Protect Your Langley Company from Data Breaches

Prevents Revenue Loss
A data breach can lead to financial theft, sales reduction, and loss of market share. Following the illegal or unauthorized access to business data, operations are disrupted. This might lead to the loss of customers and work time, resulting in a decline in profits.

 

Prevention Against Damaging of Brand Reputation
Customers need to trust your brand. This is especially true when your business requires customers to give their data and credit card information. Data breaches make these customers think you are not committed to the protection of the data mentioned above. They might believe you are not diligent and do not invest in being vigilant against said data breaches. Overall, the breach makes your brand unreliable.

 

Prevention Against Loss of Intellectual Property
Data breaches will often result in cyber theft. Hackers end up copying intelligent information, which would lead to loss of patents or leaks of your competitive advantage. This is particularly concerning for businesses that deal with proprietary products.

 

Avoidance of Hidden Costs 
When a data breach can be traced to your company, you are liable for fines from affected customers and businesses alike. Notably, the Federal Trade Commission might insist on a fine, primarily when you are found to have been in contravention of current regulations. Besides, you incur the cost of informing the affected parties, investigating the breach, and embarking on the cleanup. Further, following a data breach, you incur a productivity cost. Your employees will often be swamped with having to clean up the resulting damage. Finally, the loss of reputation and trust might lead to losses in the long run.

 

Protection from Digital Vandalism
A data breach can deface the digital assets of your business. This is concerning as it might lead to permanent damage of your technological infrastructure. In less complex situations, you might have to deal with the nuances of being freeze out of your system or being subjected to ransomware.

Common Reasons Businesses Face Data Breaches

With the development of cybersecurity, it is easy to identify common targets and methods applied by hackers. Overall, businesses face data breaches due to:

 

Stolen Information
Your employees might expose you to a data breach when they misplace their passwords or personal devices. A computer or a phone is all a hacker needs to access your data. Additionally, employees need to be sensitized about how to protect their passwords.

 

Password Phishing 
Password phishing is considered a brute-force attack that applies social engineering to steal data from you or your employees. A hacker sends emails to individuals within the organization urging the recipient to click on a link. After that, the attacker can easily install malware into your system and phish for critical passwords.

 

Using of Keyloggers
A hacker with access to personal or business computers can install the malware above and record what you or your employees type. Sensitive information uploaded to databases, including names and other important information is then accessible to the data miner.

 

Outdated Systems
Most businesses keep an information inventory. At present, this sensitive information is stored in electronic files. Unfortunately, a business might not stay up-to-date with the cybersecurity programs in place. This exposes your business to malware and threats. It would be best if you considered getting a paid program and consistently updating it for improved cybersecurity.

Lack of Internal Controls to Guard Against Employee Fraud

As a business, you want to limit the extent of each employee's access. You want to have a system that logs all employee interactions with your data bank. To further safeguard yourself and your business, consider segregating duties to prevent a single employee from having too much access.

Best Practice to Avoid Data Breaches

Even when you have invested in the best security measures available, data breaches remain a threat. Still, you can insulate yourself from any data breaches and consequential damages by taking the proper steps. Having these tools in place communicates that you have made data security a priority within your business. As part of your business management, incorporate these in your business.

  • Have an Intrusion Detection and Prevention System in place.
  • Relentlessly manage all vulnerabilities.
  • Consistently configure your databases.
  • Protect all email and web browsing against malware.
  • Control of all network ports and protocols.
  • Use of multifactor authentication for your logins.
  • Conduct security awareness training for your employees.

You need to have an awareness training program that covers the response in the event of a data breach. As part of the program, you need to generate a policy for your employees. This should boost their awareness of risk factors within your business.

Steps in Response to A Data Breach

As a business, you need to have a clear strategy to respond to any data breach. Having a plan upfront reduces the overall liability in the event of said breach.

  • Evaluate the source and extent of the data breach.
  • Alert your IT department.
  • Run a diagnosis of your system.
  • Inform the authorities and affected clients.
  • Conduct a post-breach cleanup exercise.
  • Repair your reputation.
  • Consider cyber insurance.

Espionage and malicious attacks plague most businesses today. Data breaches expose said businesses to significant financial strain and threaten their continuity. To combat the ever-conniving hacker, a business has to make attacker-informed security decisions. This includes identifying vulnerabilities and customizing your response to fit any data breach threats. At Coleman Technologies, we aim at improving every aspect of your business operations. Specifically, we provide custom IT services that ensure that your data is secure and that you have a disaster recovery plan in place in case of a data breach.

Continue reading

What Is Your IT Company Taking Care Of For You?


What Is Your IT Company Taking Care Of For You?

Selecting a company to maintain your technology is one of the most important decisions you can make for your business. You must find the most competent and reliable IT support provider in your area.

 


You may have found one that you’re happy with right now, but are you sure they’re doing their job? If you’re not an IT expert, it may not be easy for you to tell.

 


Use this checklist to audit their capabilities and performance.

 

 

 

Service Features

  • IT support
  • Cloud services
  • Security management
  • Network maintenance and management
  • Vendor management
  • IT strategy and long-term planning
  • Business Continuity & Disaster Recovery

Service Development

  • What is the average network uptime performance?
  • Are on-site hours built into the regular contractual fee?
  • What metrics do you use to assess speed, reliability and overall performance?
  • Are you able to diagnose and remedy service issues remotely? How often do you do so?

Data Management

  • Who has access to my data?
  • What methods do you use to protect data?
  • What redundancy gets built into the solution?
  • Who owns my data that is hosted at your facility?
  • How are data backups and disaster recovery handled?
  • What happens to my data if you go out of business, are sold to, or merge with another firm?
  • What measures and processes are in place to protect my data against security breaches or data leaks?
  • Ultimately, who is responsible for my data? You, a third party, or me as the business owner?
  • Do you host multiple clients on the same systems, in a multi-tenant environment or exclusivity in-area?
  • Do you run your service operations through third-party hosting providers or data centers? If so, can you provide or validate these?

Qualifications, Capabilities & Service Quality

  • How do you train ad-hoc support?
  • Do you employ a dedicated staff, or ad-hoc?
  • What industry credentials or certifications does your company, and your technical staff carry?
  • How does your IT service desk team stay current with new technology developments and trends?
  • When I’m required to provide an audit trail showing compliance, how does your company handle that?

Support Capabilities

  • How are complex issues escalated?
  • What are the first, second and third-line parameters for escalation?
  • What percentage of issues are confirmed as resolved at first contact by your helpdesk?
  • What type of training is provided, by your company, for my in-house IT staff to educate them?
  • How do I guarantee the return on my investment covering support and organizational IT knowledge?

Do You Need A More Capable IT Company?

Maybe you’re starting to get the point now—these are the basics of what you should expect from your IT company.

 


That’s why you can’t settle. If you really want these services to make a difference in your daily work, you need to verify how they work and what they’re going to do for you before you sign on the dotted line.

 


Want to see what you could get from the right IT company? Get in touch with the Coleman Technologies team.

Continue reading

Top 3 Ways Hackers Will Attack Your Network - And They Are Targeting You RIGHT NOW


Hackers have many methods they use to break into your network, steal data or put you in a position where you have to pay them money to get your data back. They use a combination of software and skill to make it happen. Here are three ways hackers and cybercriminals attack your network in an attempt to get what they want.

1. THEY GO THROUGH YOUR EMPLOYEES.

That’s right, they’ll use your own employees against you, and your employees might not even realize what’s happening. Let’s say a hacker gets ahold of your internal e-mail list, like the e-mails you have posted on your website or LinkedIn. All the hacker has to do is send an e-mail to everyone at your company.

The e-mail might be disguised as a message addressed from you asking your employees for a gift card, which is becoming an increasingly common scam. Another e-mail tactic is making a message look like it’s from a fellow employee, asking everyone else to open an attached file, which is likely malware or ransomware. A third e-mail scam is directing people to a phishing website, which is a website that scammers have designed to look like popular websites in order to get login information to hack accounts. All it takes is a single click from any employee to let the bad guys into your business.

2. THEY ATTACK YOUR NETWORK DIRECTLY.

Some hackers aren’t afraid of forced entry. Hackers and cybercriminals have access to black market tools and software that helps them get into networked devices – particularly unprotected networked devices.

For example, if you have a PC that’s connected to the Internet and your network doesn’t use any firewalls, data encryption or other network protection software, a hacker can break in and steal data from that PC and potentially other devices connected to that PC, such as portable hard drives. This method of entry isn’t necessarily easy for hackers, but the effort can be worth it, especially if they can walk away with sensitive financial information.

3. THEY HOLD YOUR DATA HOSTAGE.

Hackers are relying on ransomware more and more to get what they want. Hackers rely on e-mail, executable files and fraudulent web ads (such as banner ads and popups) to attack networks with ransomware. It goes back to the first point. All it takes is someone clicking a bad link or file and the next thing you know, you’re locked out of your network.

This has happened to dozens of businesses and even city governments in the last year alone. The thing is that even if you pay the ransom, there is no guarantee the hacker will restore access. They can take the money and delete everything, leaving your business high and dry! This destroys businesses!

All of these points are why you need to take a hard look at IT security solutions and use them. For instance, if you had all of your data securely backed up to the cloud and a hacker came in and tried to hold your data hostage, you wouldn’t have to worry. They don’t really have your data. You can tell them “no,” then all you’d have to do is work with an IT team to get your network back up and running while scrubbing it of any malware or ransomware.

Then, it would be a simple matter of restoring data from the cloud. Sure, you might be out of commission for a day or two, but in the grand scheme of things, it’s much better than losing your business to these jokers.

Hackers are just looking for easy targets and, sadly, a lot of small businesses fit the bill. Just because you haven’t had any major problems yet doesn’t mean you won’t in the future. The threats are out there and they’re not going to go away. Invest in security, partner with an IT security firm and protect yourself. This is one investment that is truly worth it!

Continue reading

4 Tips to Protect Your Small Business From Ransomware Attacks


This blog post may be the most important article you read today. It discusses a sensitive subject you cannot ignore. In fact, it may save you thousands of dollars. We’re talking about ransomware. Now you may think that ransomware isn’t an overwhelming problem, but unfortunately, this couldn’t be further from the truth. In today’s digital world, businesses across Canada are experiencing more and more cyberattacks every year, with the Office of the Privacy Commissioner of Canada (OPC) reporting 30 million accounts affected by breaches between 2019-2020, a figure that’s double the previous year.


If there is one thing technology consultants, cybersecurity experts and industry pundits agree on, it’s that ransomware is a severe threat for businesses of all sizes. Let’s look at some immediate actions you can take to protect your small business from ransomware threats.

 

Tip #1 - Educate Your Employees on the Threats of Ransomware

Cybercriminals do not care if you are a multi-billion dollar business, a global corporation, a healthcare organization, or a local government office. Ransomware treats every company equally. Since most phishing emails target individuals, educating your employees is your first line of defense. Teach your employees how to recognize threats and instruct them on the steps to take if they do identify a suspicious email. Your employees also need to know what to do to protect their computers, tablets and smartphones if those devices are used to access the company network.

Tip #2 - Invest in the Right Cybersecurity Solutions

Antivirus and other cybersecurity solutions are common and plentiful. There are legacy applications that do not recognize or adapt to modern threats. Investigate multiple solutions and determine the solutions that work best for your business. Depending on the type of network your company has, cybersecurity solutions can vary in configuration and costs. On-premise solutions often require hardware and software components. If you use cloud-based hosting or data storage services, your cloud provider will provide cybersecurity solutions as part of your subscription.

Tip #3 - Make Business Continuity a Priority

Ransomware attacks lock you and your employees out of your system until you pay the ransom to the cybercriminal. These applications insert viruses into your network and then extract data and infect your entire network. Remediating ransomware viruses can take months and cost thousands of dollars. The best defense is implementing a regular data backup routine and using a data recovery service to bring your network back online as fast as possible. A competent cybersecurity services firm will provide a menu of options to implement data backup processes.

Tip #4 - Have the Right Outsourced Company

Not every managed services provider has ransomware experience since cybersecurity experts are hard-to-find and expensive to hire. Ask your service provider how many cybersecurity experts they have and what types of certifications and experience they have. Your outsourced company can also provide antivirus software, data backup and recovery services. They can also help you meet compliance reporting regulations if your company does suffer a ransomware attack or data breach.

 

Coleman Technologies provides a full range of cybersecurity services to protect your business from ransomware and other business threats. Our engineers offer 24/7 monitoring and instant emergency notifications. Visit our website or call us at (604) 513-9428.

Continue reading

Coleman Technologies Solves IT Problems For Cloverdale Cold Storage At A Cost-Effective Rate


Cloverdale Cold Storage LTD. is a public cold storage company. They provide refrigerated warehouse space for a range of customers to meet their bulk long-term storage needs.


With more than 115,000 possible pallet positions in their three warehouses, Cloverdale Cold Storage manages its storage on a granular level through digital inventory solutions. This makes them a highly agile company, and allows them to deliver highly detailed information to the customer as needed.


To do what they do effectively, Cloverdale Cold Storage needs a well-maintained IT environment and a dependable IT partner. That’s why they’ve partnered with Coleman Technologies.

 

Download our complete case study here

Cloverdale Cold Storage Was Looking For Personal And Cost-Effective IT Support

“We used to have an in-house IT guy,” says Don Fenske, Cloverdale Cold Storage. “We then moved on to a larger IT company.”


Prior to working with Coleman Technologies, Cloverdale Cold Storage went through a couple of different IT support arrangements. At first, like many businesses, they started by hiring and managing an internal IT staff member. However, given the size and scope of Cloverdale Cold Storage’s operations, it wasn’t long until they realized they needed to scale up.


Cloverdale Cold Storage then chose to outsource with a local IT company. Don knew they wanted a team that was nearby, and that was the right size in order to be able to address their needs.


“I wanted them to be big enough to handle Cloverdale’s IT needs, but small enough that we would know them,” says Don. “I also wanted them within 10 minutes’ driving distance.”


While, at first, the company Cloverdale Cold Storage chose met these criteria, it wasn’t long until things changed. The IT company underwent a merger and massive expansion, which caused them to quickly grow past the personal service Cloverdale Cold Storage expected from them.


“What happened is that we chose this company, and very soon after, they expanded,” says Don. “When you would call in, you would identify yourself, you might get somebody in Edmonton or Calgary or Toronto, and the personal touch got lost.”


Furthermore, this IT company also ended up being far more expensive than Cloverdale Cold Storage expected. While the general maintenance and support services they offered were covered by a per-user flat rate, any additional support requests came at an additional charge. That’s why, near the start of 2021, Don began looking for a new IT company.


“When I found Coleman Technologies, one of the things that caught my eye was the flat fee service,” says Don. “No extra charges: that appealed big time to me.”

Coleman Technologies Delivers A Quality Of Support That Cloverdale Cold Storage Has Never Experienced Before

“I would have to say that the service levels are 50 times better,” says Don.


Switching from their previous IT company to Coleman Technologies has been a “night and day” experience for Cloverdale Cold Storage. The support process with the old IT support team was tedious, repetitive, and ineffective.


“With the last IT company, when a ticket would be opened, it was like peeling an onion,” says Lawrence Brew, General Manager, Cloverdale Cold Storage. “You deal with somebody at the call center, you get transferred to somebody else, you translate that information to somebody else.”


The quality of support they receive from Coleman Technologies technicians is more personal, effective, and committed. Any time a Cloverdale Cold Storage staff member has an issue, they know they’ll get a fast solution from Coleman Technologies.


“Now when we deal with Coleman Technologies, they look at that ticket, and you get a response from someone who’s capable of handling the entire thing,” says Lawrence. “You’re not explaining yourself to multiple people.”


This is part and parcel to the way that Coleman Technologies does business. Their team recognizes that the better they know the client’s team, the more quickly and permanently they can solve their IT problems.


“Coleman Technologies even asked for a list of all the users at Cloverdale Cold Storage so that they could get to know them by name and workstation and so on,” says Don. “We never got that from anybody else.”


All of this helps to create a culture of rapid support and lasting solutions. Everything Coleman Technologies learns about Cloverdale Cold Storage helps to inform a more efficient support process the next time a support ticket is opened.


“I can tell already, in three months, that what we tell Coleman Technologies is sticking,” says Don.

Coleman Technologies Is Committed To Delivering Expert & Effective IT Support

“With the Coleman Technologies people, without exception, everybody has been over the top helpful and polite,” says Don.


Since partnering with Coleman Technologies, Cloverdale Cold Storage has enjoyed seamless and effective support for its entire organization. That’s what the Cloverdale Cold Storage team wants from their IT. They want to be confident it will work as expected, day in and day out. It needs to be responsive and secure — and with Coleman Technologies’ help, that’s what they get.


“They seem genuinely interested in solving your problem,” says Don.

Continue reading

Coleman Technologies Does Complete 180 On Lindahl Aluminum's IT Infrastructure


Coleman Technologies Does Complete 180 On Lindahl Aluminum's IT Infrastructure

Who knew a Toastmasters meetup could turn around the fortunes of a long-standing railing firm? Well, this is a tale of two friends and two ambitious organizations striking up a chat in the middle of a leadership, communication, and public speaking training session and making that chat a reality.


Lindahl Railings specializes in "welded" guard rail systems that are sturdy, quality-assured, safe, and specially tailored to your requirements. Lindahl Aluminum, founded in 1983, has grown steadily and now uses over 18,000 square feet of fabrication, powder coating, and office real estate.


Lindahl Aluminum offers inside sales, computer-aided design, an in-house installation crew, a showroom, and powder coating resources. Thanks to its expert team of fabricators, installers, salespeople, and designers, Lindahl can handle any work, big or small. Lindahl Aluminum Ltd. strives to provide the greatest level of quality and client satisfaction while maintaining affordable pricing.


In its mission to further optimize productivity and customer service, Lindahl has continually brainstormed and sought out emerging solutions. One such aspect of productivity enhancement is Information Technology and Cybersecurity. In this new normal of telecommuting and hybrid work, it has become critical to integrate IT solutions that increase workplace collaboration while maintaining data integrity. The sophisticated IT environment we have now is one so robust that it can take up so much of an organization's time that you trail off on your core business. This is where Managed IT services come in.

 

Download the complete story of success with Lindahl Aluminum

Managed IT Services

Managed services is the act of outsourcing the maintenance and forecasting of demand for various processes and tasks, typically to enhance business operations and minimize budgetary expenses by reducing directly-employed staff.


Managed IT services provide various offsite Hybrid IT solutions, with services ranging from particular on-demand response to 24/7 IT support. Managed IT helps firms minimize their in-house IT strain or fill the void left by existing IT jobs and expertise. These services are available for both on-site IT and private cloud computing. Managed IT service providers may help businesses cut costs, enhance IT efficiency, and maintain uptime.


Now, for a long time, Lindahl Aluminum has been struggling, shuffling from one third-party service provider to another- parties that lacked skill and technology planning strategies. This all changed when Ryan Karimi, President of Lindahl Aluminum, met Darren Coleman, CEO of Coleman Technologies. As Ryan says, picking Coleman Technologies wasn't really much of a choice.


He notes, "That was not difficult for me because I knew Darren…When you know the owner, he is the top hierarchy of the organization, and if you know him and you trust him, the owner's character will instill throughout the organization." Because of Darren's sense of devotion and rigorous work ethic as an IT provider, Ryan had no qualms settling for Coleman as their Managed IT services provider.

So How Did We Really Make This Success Happen?

Cloud Computing: Sharepoint, Microsoft 365, and Ubiquity
As Ryan puts it, Lindahl Aluminum has one vision, " for all our staff, whatever information they want, they should find it in five seconds." As one aspect of our managed IT services, we have furnished Lindahl Aluminum with Sharepoint and Microsoft 365. As these products are already configured, Lindahl Aluminum doesn't have to build anything from the ground up and can seamlessly access all company information through cloud computing. With a Ubiquity cloud computing network, Lindahl Aluminum can keep up with business information and track trends in real-time, making them responsive and relatively future-proof.


Coleman Technologies leveraged its extensive experience as a Microsoft professional to quickly onboard Ryan's team with little stutters or drawbacks. All of Ryan's employees can now quickly tap into the cloud and retrieve the files they need, collaborate on projects, and increase overall efficiency. What more could we be happier about?

 

Cost-Effectiveness and Accessibility
Ryan notes that, due to their business's extensive and dynamic nature, it is more economical for Lindahl Aluminum to contract a third-party provider rather than hire an in-house team. Indeed, according to a recent CompTIA study, 46% of Managed IT services users have cut their annual IT expenses by 25% and more. He points out that as an IT-focused firm, Coleman Technologies is much more reliable and accessible. Lindahl Aluminum doesn't lose a minute of uptime as Coleman is always on the line 24/7 without fail. He says,  " I have even emailed them at night, and someone was replying." Coleman Technologies strive to become even better.

 

Disaster Recovery Planning
Without disaster recovery planning, business continuity is virtually impossible. Natural catastrophes, infrastructure failures, and cyber assaults have all increased the risks to IT systems in recent years. Datto backup and recovery is a cloud-based service that allows organizations to back up data and apps offsite, allowing them to quickly resume operations in case of an adverse event.


Datto has several advantages over conventional on-premises disaster recovery systems, including the flexibility to access data from any location at any time. Still, for disaster recovery to be complete in the cloud, Datto must be merged with other elements of the business continuity strategy.


With our Datto backup and disaster recovery feature, we have provided Lindahl Aluminum with a responsive and dependable disaster recovery framework integrated throughout Lindahl's business continuity strategy. They can now be certain that they will recover in any possible crisis thanks to the simple fleet management, highly detailed, and speedy recovery solution.


One other thing that is brought to the fore from the Lindahl-Coleman relationship is the aspect of excellent interpersonal relationships. Ryan appreciates that a company could have all the groundbreaking equipment and software. Still, when communication and interpersonal relationships break down, there's not much to gain for both parties. Our team has not failed on this, and every one of our players has made Lindahl Aluminum feel like family.


Final Word


Are you ready to stay ahead in today's dynamic business world? It is time you added Managed IT services to your fold to streamline business services, increase business efficiency and stay insulated from any potential adverse events. Coleman Technologies has you covered every single day, letting you focus on your core business while we labor away to cover any system vulnerabilities and eliminate any downtime. Reach out to us today or call us on (604) 513-9428 for any complimentary assessment of your IT needs.

Continue reading

Do You Know Why You Need A DNS Filter?


Did you know that more than 90% of cybersecurity incidents can be traced back to human error? Just one wrong click on a dangerous link or unknown website is all it takes to download dangerous malware and infect your systems. 

That’s why you need to employ every tool available to you to mitigate the risks facing your business. Case in point — do you have a DNS filter? 

What Is A DNS Filter?

A DNS filter is a software solution that actively blocks access to or interaction with dangerous content online. When business devices try to access a website, the DNS filter looks up the destination to determine if the site is deemed safe or potentially unsafe. More advanced filters can even prevent users from clicking a suspected dangerous link. 

By blocking unsafe websites and content, DNS filters dramatically limit the risk posed by unaware users. These solutions can be deployed both at home and at work to avoid unnecessary risks and minimize or eliminate malicious attacks that threaten to take down your entire system.

A DNS Filter Will Help You Fight Ransomware

The primary benefit of a DNS filter is protection from ransomware by blocking uncategorized sites. Ransomware can infect your systems in a variety of ways, gaining access to your system via email, a website, or even a virus. 

DNS filtering will block access to a range of dangerous content types, including ransomware. If a user somehow accesses a dangerous website, the DNS filter will still be able to prevent them from downloading an untrustworthy file, such as ransomware. This provides a crucial, additional layer of protection for unaware employees. 

Coleman Technologies Will Help You Fight Malware

We want you to have every weapon in your arsenal ready to use to prevent cybercriminals from gaining access to your systems and disrupting valuable business time and costing you money. 

If you want to learn more about how DNS filtering can increase your business’s security and protect against attacks from cybercriminals, get in touch with the Coleman Technologies team today. 

Continue reading

Outsourcing IT Services In Langley BC


Outsourcing IT Services In Langley BC

You've probably noticed this worrying trend; hotels, restaurants, manufacturing plants, service providers, businesses of all kinds, etc., struggle to find suitable employees. Strolling up and about the streets, it's unsurprising to come across "We're Hiring" signs as companies across virtually all industries grapple with filling their labour shortages.


And perhaps one of the most affected industries by this shortage of skilled professionals is the IT sector. Technology-dependent organizations, large and small alike, are struggling to find qualified people to satisfy their IT needs. Deficiencies exist in all IT disciplines such as networking, cybersecurity, programming, and more.


Thankfully, this is where we come in handy! If you're having difficulties filling that job vacancy for a help desk professional or senior network administrator, we can help! We offer a wide range of services, from part-time or fractional services right up to the full-time placement of system engineers and other technology experts.


As your managed IT services provider, we're here to fill the gap and work with you to ensure you have the IT services and skills your organization needs. So don't hesitate to reach out to us anytime, and let us figure the perfect solution to help fulfill your IT business needs!

What are the Benefits of Outsourcing IT Services?

Outsourcing critical IT functions to a reliable managed service provider can cause instant benefits to your organization. We're talking about lowered costs, access to highly trained professionals with rare skills, solved capacity issues, leveled playing field, and many more. Let's take a closer look:

 

Reduced IT and Labour Costs
As a results-driven business, you'd agree that the no.1 goal is to reduce costs and increase productivity to maximize returns, right? Well, outsourcing IT services helps you achieve that milestone trouble-free. How so? For starters, it converts fixed costs into variable costs, enabling you to budget effectively. Put otherwise; you only pay for what you use when you require it.


Furthermore, outsourcing helps reduce labour costs in that hiring and training a full-time IT staff is super expensive. And short-term employees don't always match expectations. But by outsourcing your IT functions, you're dealing with highly experienced personnel, and you don't carry the financial burden of training, sick leave, insurance, benefits, etc.

 

Access to Highly Trained Experts with Rare Skills 
You may have one of the most talented in-house IT teams, but the fact remains, they can't be experts in every technology field. As your organization (or the market you operate in) expands, you may need to take on new projects that your in-house team has never done before.


Good news: you don't have to alter your budget to retrain your current employees to match the skills required for the upcoming project. Instead, you can simply partner with a reliable managed services company to access all the skilled resources at a fraction of the cost. Even better, the outsourced team will be equipping your in-house team with the necessary skills cost-free as they work collaboratively on the project.

 

No More Capacity Issues
Did you know that there's a global talent shortage of around 40 million skilled IT workers? If left unattended, companies risk losing a whopping $8.4 trillion in untapped opportunities by 2030. That's why reliable managed IT services providers like Coleman Technologies have offered to bridge the skills gap by providing first-class technology services and support to businesses struggling to find qualified personnel.


Such IT services as help desk operation, network administration, project management, data analytics, etc., are high on-demand. But unfortunately, there are not so many great people to fill them. So the solution lies in outsourcing; it gives you access to a large talent pool, and it doesn't matter where your office is.

 

Leveled Playing Field
For so long, large corporates and multinationals have always had the upper hand against small organizations because they can afford to build and maintain an in-house IT centre and poach the best talents. But guess what? The tides are changing!


Thanks to outsourced IT services, small businesses can seem "big" by accessing the same technology resources and expertise reserved for large companies. A reliable managed IT services company in Langley, BC, can help provide the economies of scale and cost structure that give your organization a competitive advantage.

Five Things to Look for in a Competent Managed Service Provider

OK, so you've discovered the top benefits of outsourcing your IT functions to a managed service provider. But does that guarantee that any provider would easily match or exceed your expectations? You wish! Here are the five factors that you must ascertain before partnering with an outsourced IT firm:

 

Availability 
Your business doors may not be open 24 hours, but your computer network needs to remain active, and so does your IT team. When on the market for a managed services provider, you must confirm that the firm under consideration is available 24/7/365, as your organization depends on it for security, safety, and operational efficiency.

 

Fast Response Time
It is one thing to be available 24/7, but quick response time is the absolute deal-maker. Imagine suffering a devastating server crash at the peak business hour, but your IT provider is nowhere to be found. To avoid such inconveniences, be sure to work with a firm that doesn't forward calls to a call centre, i.e., they should always respond quickly and in person to your IT needs and challenges.

 

Third-Party Vendor Connections
When on the lookout for an outsourced IT services firm, make sure you check the kinds of third-party vendors they partner with and whether they're familiar with the tools you use. Working with a well-connected IT firm saves you the time and inconvenience of tracking down and dealing with multiple vendors for your business-specific services and support.

 

Proactive Maintenance
Most small and mid-size businesses make the mistake of waiting until a breakdown occurs before grappling with fixing the issue. This is extremely dangerous, as it can hurt business continuity and revenue flow. Thankfully, a managed service provider proactively monitors your systems and runs updates, detecting and mitigating IT issues before they come to light.

 

On-Site Maintenance and Support
As much as your outsourced IT services provider primarily works remotely, you should ensure they'll be available to provide on-site support on an on-need basis. That means working with a local firm that won't take long to reach your premises when the need arises. For instance, if you're a Langley, BC business, there's no need to go for an Ontario provider when you can easily outsource your IT services to a competent local firm.

Coleman Technologies is Your No.1 Rated Outsourced IT Services Firm in Langley, BC!

Have you been looking for a top-class local firm to outsource your IT functions to without success? If so, your misery ends here! Coleman Technologies provides IT services and support to goal-focused organizations that need information technology to support their business activities. We offer a wide range of services, including but not limited to IT consulting, remote monitoring & maintenance, network security, cloud computing, 24/7 help desk, and many more.


So what are you waiting for? Contact us online today or call us directly via (604) 513-9428, and let us take care of all your IT needs as you focus on more business-centric responsibilities!

Continue reading

Have You Ever Thought About Internet Security?


Case Study: The Downtown Langley Business Association

Have You Ever Thought About Internet Security?
Given the growing threat that cybercrime poses to businesses around the world, there's no denying that you need the assistance of an IT professional to stay secure. Their services make your job easier, allowing you to focus on what matters most.


You need to find an IT service provider that delivers comprehensive services. IT companies that offer fully managed services will handle all of your day-to-day tasks and complex projects:

  • Cloud computing
  • Network Administration
  • End-user support
  • Cybersecurity and asset management
  • Disaster recovery planning

Fully-managed services allow you to remain focused on expanding your company's core competencies without worrying about cybersecurity issues. You get access to industry-grade knowledge, dedication, and the expertise of an entire IT team.


This is what Coleman Technologies has offered clients in the Langley area since 1999. We provide computer support, helpdesk support, and consulting services to small and mid-sized companies.


In this case study, you’ll discover how Coleman Technologies helps businesses improve their core IT functions by providing much-needed managed IT services.

 

How We Help The Downtown Langley Business Association

The Downtown Langley Business Association hosts over 500 unique shops, restaurants, and services. This shopping area is pedestrian-oriented and features free parking, the trendy McBurney Plaza, historic Innes Corners, and the Cascades Casino Resort.


Before partnering with Coleman Technologies, the company initially worked with a break-fix IT professional. This one person handled occasional hardware repairs and issues like error messages, locked accounts, password resets, slow PCs, and malfunctioning applications.


Unfortunately, this arrangement came with a fair share of limitations. Break-fx IT professionals often have limited expertise with cybersecurity. They tend to have limited availability as well. Most of them don't work round the clock, given that their workforce is limited.


Eventually, the IT professional’s limitations started causing problems for the Downtown Langley Business Association. A cybersecurity incident led to the loss of its backup data, severely threatening its continuity and productivity.


Their cybersecurity concerns prompted the company to start looking for an IT partner to provide a more comprehensive approach to cybersecurity. That was when the Downtown Langley Business Association got in touch with Darren Coleman, President of Coleman Technologies.

 

Download our complete case study with The Downtown Langley Business Association

Reaching Out to Coleman Technologies

The Coleman Technologies team’s first course of action was to conduct an audit of the client's IT environment. An IT audit examines and evaluates the company's IT infrastructure, operations, and policies. The goal was to determine whether the existing IT controls effectively protect all the assets in the IT environment.


This process is also crucial in establishing whether data integrity and IT controls align properly with the company's overall goals. IT auditors analyze the physical security controls and overall business and financial controls connected to the IT systems.


In the course of the IT audit, Coleman Technologies established to what extent the company’s data was available on the dark web. The dark web is a platform malicious actors use to carry out illegal activities, such as selling drugs, weapons, and private information.

Solutions Provided by Coleman Technologies

With a detailed understanding of the organization’s IT systems and degree of exposure, Coleman Technologies then worked to mitigate the company’s issues. The team got to work cleaning up three different spyware programs identified in the environment.


Coleman Technologies also recommended that the company put everyone on the same kind of workstation. This would help to limit security issues for the company’s remote workers. Next, Coleman Technologies consolidated the Downtown Langley Business Association’s email into a single platform, which achieved a united and professional front for the business.


Currently, Coleman Technologies is helping this client to develop an inventory system. This will allow them to track the age of their IT systems and replace the old ones in due time, a crucial factor in eliminating vulnerabilities associated with outdated systems and hardware.

Why Choose Coleman Technologies for Your Business IT Needs?

Teri James, Executive Director at the Downtown Langley Business Association, says that they met Coleman Technologies at an opportune moment.


The company didn't have experience with any other IT companies, but they lucked out in getting in touch with Coleman Technologies right away. While the client initially contacted Coleman Technologies specifically for internet security services, they would soon realize that they can provide a vast range of managed IT services.


The Coleman Technologies team is informative, patient and knowledgeable. Their range of services includes:

  • Monitoring and maintenance
  • Helpdesk support
  • Remote assistance
  • Onsite assistance
  • Network documentation management

Coleman Technologies can do the same for you too.


While most other IT companies only provide basic support and generic bare minimum services, Coleman Technologies strives to be different. We want to see your business succeed by keeping you productive and profitable.

Contact us today to schedule a consultation with our team of experts.

Continue reading

Coleman Technologies Helps Make Remote Working Safer and More Productive


Coleman Technologies Helps Make Remote Working Safer and More Productive

Even just one year ago, working from home was a fairly boutique concept. However, the COVID-19 pandemic has, out of necessity, taken remote working from a fringe idea to the mainstream. According to an August Gallup study, 13% of telecommuters and 5% of all workers in 2019 said that they worked from home 20 days per month, while 2020 figures have increased to 45% and 22%, respectively.

 

More than half of the global workforce is working remotely, and employers are now having to analyze the efficiency of potentially taking their businesses out of offices for good, while also determining whether workers are truly able to sustain an equitable amount of productivity at home. Whether or not that is the case, remote working is here to stay for the foreseeable future, and companies will have to evolve their strategies, not just for remotely engaging their employees, but also for safeguarding their businesses for continued operations safely, securely and without interruption.


Coleman Technologies helps ensure that businesses stay afloat while having their workforces dispersed in their respective homes, offering a variety of services designed to remove the burdens of managing telecommunications and internet systems. Through the adoption of these available technologies, employers can be at ease knowing that productivity remains undeterred and that their business operations remain steady.

Can Workers Stay Engaged While At Home?

Running a successful business is hard enough in-person, and moving the pillars that support that business — the employees — out of a collaborative, physical environment can be even more difficult. However, with readily available digital solutions, keeping employees engaged has never been easier, and the results speak for themselves. 94% of 800 employers surveyed by Mercer stated that productivity via a remote workforce remained the same or increased to levels greater than they were before the pandemic.


So how can you maintain these statistics? Entrepreneur advises that employers and managers set clear goals and expectations; most importantly, making employee progress visible. By defining measurable goals and visibly sharing progress, team members can see their individual contribution and how it impacts their team, thus keeping them on track. Task completion rate, number, and quality are also positive productivity metrics for managers to consider, as well as simply providing feedback and praising work when warranted.


Moreover, managers must provide access to operational checklists, hierarchy guidelines and knowledge databases, so current, reliable, and relevant information remains at workers’ fingertips. Staying connected through a company intranet and utilization of services such as Asana, Zoom, Slack, Dropbox, and Microsoft Teams, can help to optimize productivity and engagement, making the physical experience seamlessly digital.

Protecting Business Processes

With more businesses operating from home, the operational capacity of those businesses must be optimally supported as well, ensuring that the transition from office-to-home is as consistent as possible. Implementation of solutions such as Slack, Zoom, etc. now requires more than just an internet connection, as sensitive information is likely involved as well.


The fact is that homework environments likely don’t have the same cybersecurity capabilities that the office does. That’s why businesses need to make sure that the necessary protections have also been put in place wherever their employees may be working remotely. However, doing so on your own isn’t a simple process — that’s why it’s smart to enlist expert support.

Coleman Technologies Will Take Away Added Pressures of Remote Work

Remote work is the new normal. With heavyweights such as Facebook, Google, Capital One and Salesforce announcing stay-at-home orders well into 2021, and with companies like Twitter and Square potentially never returning, businesses must secure their infrastructure, their employees, their assets, and, now their homes, to ensure streamlined operations with an increasingly remote workforce.


Coleman Technologies supplies businesses with the support they need to continue to flourish during these uncertain times. By reducing infrastructure costs, strengthening cybersecurity, and increasing efficiency, Coleman Technologies is readily able to limit the financial and personnel overhead of managing your own internet platform, as well as easing the added pressures of removing your business from the office.


Secure internet solutions for businesses are needed now more than ever, with an increasing emphasis on malware protection, DDoS protection, cloud firewall services, intrusion prevention systems, and critical telecommunications support. Offering IT security, strategy, data recovery, paperless backups, industry compliance, and more,


Coleman Technologies makes it easy for your organization to rely on the technology you need, allowing your employees to stay engaged while working from home. Give us a call today at (604)-513-9428, or visit www.colemantechnologies.com to learn how to optimize your business for remote operations and adapt for the future.

Continue reading

Net Neutrality and the Digital Future


In the United States, the political atmosphere in 2020 was extremely testy and one element that we typically keep our eyes on is the net neutrality rules that seem to change every few years or so. Today, we thought we’d revisit the issue and tell you what to expect over the first few months of the new administration.

So, What is Net Neutrality?

Net Neutrality is the theory that the Internet should be viewed as a utility and therefore be regulated in a way where use of it is fair throughout. The debate rages between pro-net neutrality people and pro-business people who believe that by having so many rules in place, innovation of Internet-based technology suffers. Some variables that are part of the argument include how the services are deployed, how telecommunications companies set prices and service packs, and how to get the Internet to everyone who needs it (which is everyone these days).


The Federal Communications Commission, led by FCC director Ajit Pai, successfully oversaw the repeal of the net neutrality regulation in 2017, which effectively re-categorized Internet services from being a utility to an independent service. Of course, this was met with extreme frustration by the masses, who overwhelmingly believe that the Internet should be a universally regulated entity, just as electricity and water services are.

Where We Stand Now

The Internet has been extraordinarily busy in 2020 as people socially distance because of the COVID-19 pandemic. ISPs, to their credit, did rally to provide some value to customers during the start of the pandemic. Months later they put together a list of how they’ve “Gone Above and Beyond” during the COVID-19 pandemic.


If net neutrality were still in place, who knows what would have happened, but you could bet that the FCC, as a regulatory body would have done what it could to ensure that lines of communication weren’t obstructed because of profitability issues.

What Will Happen with Net Neutrality in 2021?

Some people believe that net neutrality will be revisited in 2021; and, while that could happen, with everything that is going on today, and the changes in the FCC mandate, it will be interesting to see if the new administration thinks that it’s a big enough issue to address early on. First thing is first, a new FCC director will be named and that process could take months to iron out. One thing is for sure, the Internet has shown that it is extremely important today and should be protected against any entity that can make it difficult for people to gain access to it.


What are your thoughts about net neutrality? Are you of the belief that ISPs need oversight to maintain fair practices or do you think that the natural market competition will keep ISPs from taking advantage of their positions? Leave your thoughts in the comments section below.

Continue reading

Is Microsoft 365 Secure Enough For British Columbia Businesses?




Microsoft-365-Security-In-British-Columbia

Microsoft 365 & Security: Does Microsoft 365 Offer The Security BC Businesses Need?

As organizations of all sizes move critical data to cloud services to take advantage of Office 365's various benefits, one colossal issue remains in people's minds: how safe is the cloud? As cloud services evolve and corporations embrace a hybrid strategy that incorporates private cloud technology, firms like Microsoft are increasingly offering information on cloud security. It is no longer as much of a problem as it previously was.


This may be of little consolation since all it takes is one massive data breach involving a well-known cloud provider to reignite anxieties and relegate security considerations to the top spot.


Security is a primary issue for both small and large enterprises, given the rise in cybercrime. But before we get into how Microsoft can assist you with security, let's define Microsoft 365.


Microsoft 365 is one of the world's most popular productivity suites. Microsoft 365 is used by over a million businesses worldwide, while Microsoft Teams has almost 250 million active monthly users. Microsoft 365, which includes Office 365, is a subscription-based package. Microsoft 365 includes all of the features of Office 365 plus more, such as business-class email, cloud services, Enterprise Mobility + Security (EMS), and Windows 10.

Trust Microsoft Office 365?

The fact that businesses are turning to private cloud solutions might indicate that 3rd party information systems lack adequate trustworthiness. The Dropbox data hack, for example, does not contribute to this trustworthiness! But what about giant corporations like Microsoft, which have a long track record of demonstrating performance and a safety commitment?


After a couple of false beginnings in the twenty-first century's tech arena from a variety of service providers, it's no wonder that Microsoft appears to have devoted itself to a cloud-based solution that is swiftly gaining a large number of customers.


How safe is your information in Microsoft's cloud servers? Is the Microsoft brand enough to instill confidence in millions of customers and persuade businesses worldwide to make the leap to a cloud platform solution?


Here are some of the reasons why you should Trust Microsoft 365 security;

Data Mined For Advertising?

Many cloud systems will utilize your data to target adverts but, with Microsoft 365, you won't have to worry about this. Microsoft may use the information to optimize the general experience but not expose your personal and corporate information. This does not imply that Microsoft will access your actual material, but they can only access your data with your consent. The only information that Microsoft will gather is how you utilize the functionalities. Microsoft uses this information to improve the quality of services.

Multi-Factor Authentication

In an era when passwords are involved in 81% of data breaches, you should be concerned about the security of your information on such applications. Even more, cause to be worried if the cloud services platforms you rely on all have various access restrictions and login requirements, as they frequently do.


A multi-factor verification solution implemented throughout your institution's cloud services improves access safeguards in 2 ways: it adds another layer of verification by requiring users to verify they are who they say they are. It gives IT teams a broader view of access over various applications.


To guarantee that a simple brute force assault does not result in a security breach, Office 365 requires users to use a complex password. Microsoft also offers you multi-factor verification if you want greater security. With this feature enabled, users will have an additional layer of protection and their password.

Customized Privacy Settings

With Microsoft 365, you have complete control over what is shown within your company. For instance, you can do so if you have a confidential document that you want to stay private. As a user, you may change your privacy settings.


In essence, Office 365 intends to deliver a solid and versatile set of cloud software solutions with a wide range of security capabilities to organizations of all kinds. Organizations migrating to Office 365 in the future will discover that its security is designed to fulfill most corporations' demands as new security elements are added over time, along with increased configuration tools for users.

 

Secure Data Centers
All of Microsoft's essential storage components arrive in guarded container ships, where they will stay for the duration of their use. Data stored in physical drives are encrypted. Finding the actual location of Office 365 servers would be an expedition because Microsoft does not reveal the location of its facilities to the public.

Microsoft Data Centers are Continuously Validated

Microsoft's data centers are constantly monitored to ensure that they remain safe and secure. Inventory is the first step. Each subnet is scanned for neighbors by an inventory agent who takes a snapshot of each machine's status.


They can evaluate and correct machine health once they have an inventory. The security updates train refreshes anti-virus scans, applies fixes, and ensures that Microsoft exemplary configuration is preserved. Microsoft uses role-specific logic to guarantee that a specified percentage of computers are patched or rotated out at any one time.


Microsoft uses an automated approach to detect computers that do not comply with regulations and put them on a maintenance queue. Microsoft's "Red Team" for Microsoft 365 comprises incursion experts. They are on the lookout for any way to acquire illegal entry. Defense engineers comprise the "Blue Team," which focuses on prevention, identification, and recovery. They develop systems for attack detection and mitigation.

Regular Audits and Compliance

Microsoft 365 is built on the foundation of regulatory compliance. They ensure that the service meets all regulatory and compliance requirements. Microsoft can also assist you in meeting your compliance and audit requirements.  Reports, vulnerability assessments, whitepapers, and compliance standards are all available on Microsoft Portal. Compliance Managers assess your subscription's settings against a series of compliance standards.

Is Microsoft 365 Secure Enough For BC Business?

What appears to be evident is that you can rely on Microsoft 365 for your organization since it prioritizes better security and responsiveness to clients and stakeholders.

 

Coleman Technologies can assist you with migrating to Office 365 from an on-site or hosted email solution. Coleman Technologies understands how to enable a smooth transition while maintaining business-critical functions. We also know how to assist you in maximizing the use of Office 365 inside your firm to save money. Try us today!

Continue reading

6 Reasons Abbotsford Businesses are Compromised by a Data Breach


6 Reasons Abbotsford Businesses are Compromised by a Data Breach

Data breaches, ransomware, and cyberattacks: you may have heard more about them in the news lately than ever before, and with good reason. Not only are cyberattacks on the rise, but hackers have also recently breached a number of big businesses that have caused challenges both locally and around the world.


Do you know how to keep your business safe from these common reasons businesses suffer data breaches?

Reason #1: Weak credentials.

Passwords matter. A simple, easy-to-hack password--including one that can be brute forced with a relatively simple dictionary-based algorithm--can allow a hacker into your system. If a hacker can easily guess your passwords or acquire them through a little social engineering, you might end up handing your business's data over to them.

 

How to Avoid It
If you want to avoid being the victim of weak credentials in your business, insist on strong password standards. This doesn't mean forcing regular password updates, which could cause users to use ever-simpler passwords in an effort to remember them, but rather using solid passwords from the beginning. You may also want to try solutions like password managers or multifactor authentication, which can aid in security and help protect your vital data. Also, ensure that employees use different passwords for different platforms and programs, since a hacker who can expose an account through one platform may use that information to access another one.

Reason #2: Phishing scams.

The weakest link in the security structure for your business is the people who sit behind those keyboards. Phishing scams can come through malicious links in emails, phone calls, or in ads. Through social engineering, often, hackers can learn how to gain access to your business--and many employees may never realize that they've committed an error.

 

How to Avoid It
Ensure that your employees receive the right training to avoid phishing scams. Institute strong policies, including not clicking on links from emails, that will help employees avoid those scams. By providing employees with the right training, you can create a vital layer of protection around your business that will help keep that vital data as safe as possible.

Reason #3: Back Door Vulnerabilities

Often, the easiest way into your system is through a third-party application. Sometimes, those applications and software solutions have vulnerabilities that are not discovered until well after they are released. Most of the time, once the vulnerability is found, it will be dealt with quickly through software patches and updates. However, if you don't install those vital updates, you may be leaving your door open to malicious attacks.

 

How to Avoid It
If you want to avoid leaving a back door open for hackers to slip through, make sure your software updates and patches are always up to date. Schedule regular updates, or work with an IT provider who will ensure that those updates will get installed at the time that offers the least disruption to your business as a whole. Don't fall into the trap of putting off updates until it's "convenient," since "convenient" may also equate to "never." By keeping those patches installed and your software updated, you'll find that you're able to provide a much higher overall layer of protection for your business.

Reason #4: Malware

Malware has risen immensely over the past year. Executable files are still the easiest way to catch a virus and spread malware through your system--and once it's in, it can quickly spread throughout the rest of your network. Malware often comes from malicious websites, which may demand that you allow or execute a specific file before you can move forward. Pop-ups, especially suspicious-looking ones, are often to blame.

 

How to Avoid It
The first line of defence against malware is a strong antivirus program that will catch many of those attacks before they start. Firewalls can serve as literal walls: a fantastic line of protection that can help prevent those malicious files from making it into your system. Training your employees is also critical to helping your business avoid malware attacks. Make sure employees know what to do if they have a dangerous popup or unexpected request to execute a file on their devices. With this simple step, you can prevent many of those attacks from threatening your system.

Reason #5: Easy Access Through Permissions

What permissions do your employees have within your system? In many businesses, overly complex permissions that grant even the average user access to almost everything in the system are an open invitation to a hacker, who can use a single access point to gain access to multiple other points throughout your organization.

 

How to Avoid It
Not everyone needs admin rights to your system. While some people certainly do--including your IT team--you may find that your users need fewer permissions than you think. Keep your permissions simple and deny access to people who have no reason to access that information.

Reason #6: User Error

If your users don't know how to properly configure your security settings, data backups, and software, you may find that you're inadvertently leaving serious holes in your organization's security. Imagine, for example, that an employee makes a mistake when configuring your data backup solution. Perhaps, instead of backing up daily, it backs up weekly--or maybe it fails to back up vital files. Then, in a ransomware attack, you may find yourself scrambling with no idea what to do next.

 

How to Avoid It
Using the right IT provider for your needs is critical. Even if you have an internal IT team, if they don't specialize in cybersecurity, they may not know how to address the latest threats and protect your organization. If you want to keep your business as safe as possible, turn your security over to a trusted organization that can help ensure that you have robust protections in place.


Data breaches can be devastating for your organization. While you cannot prevent all potential errors, especially when it comes to the humans who use your systems every day, you can help protect that vital data. From ensuring that you have the latest protections to helping your employees better understand potential risks and how they can help prevent them, Coleman Technologies can improve your security protections. Contact us today to learn more.

Continue reading

About Coleman Technologies

Coleman Technologies has been serving the British Columbia area since 1999, providing IT Support such as technical helpdesk support, computer support and consulting to small and medium-sized businesses. Our experience has allowed us to build and develop the infrastructure needed to keep our prices affordable and our clients up and running.

get a free quote

Understanding IT

Get the Knowledge You Need to Make IT Decisions

Technology is constantly evolving, and keeping up can feel overwhelming. Whether you want to understand cybersecurity threats, explore automation, or learn how regulations like PCI DSS impact your business, we’ve made it easy to access clear, straightforward insights on key IT topics.

Insights to Understanding IT

Contact Us

20178 96 Ave C400
Langley, British Columbia V1M 0B2

Mon to Fri 7:00am–5:00pm

[email protected]

(604) 513-9428

Coleman Technologies Awards & Memberships

Image
Image
Image