Every business owner knows that a new hire’s first few weeks set the tone for their entire career with the company. While you’re busy teaching them the ropes of their new role, there is something else just as vital to cover: keeping your company data safe.
Building a security-first culture doesn’t have to be intimidating. Here is how to navigate the first 30 days to ensure your new team members start off on the right foot.
Set the Ground Rules in the First 72 Hours
Before a new employee gets settled into their old habits, show them how your company handles digital security. The goal is to make security feel like a natural part of the job, not a list of annoying chores.
- Set up multi-factor authentication (MFA) - This is an extra layer of protection. Ensure they have a second way to verify their identity, like a code sent to their phone, when logging in.
- Explain communication rules - Let them know which apps are okay for work talk and which aren't.
- Stop unauthorized software use - When technology is hard to use, employees often download their own unauthorized software to get the job done. By showing them the right tools on Day 1, you prevent them from using insecure ones later.
Make Security Training Interactive in the First 2 Weeks
New hires are prime targets for hackers because they don't yet know what a normal email from the CEO looks like. A scammer might send a fake urgent request, and a new hire—eager to please—might click a bad link without thinking.
- Use practice tests - Send out mock phishing emails. If they click a bad link in a test, it’s a great teaching moment in a safe, controlled environment.
- The no-blame policy - Make it clear that if they do make a mistake, they should report it immediately. The biggest risks happen when employees try to hide a mistake because they’re afraid of getting in trouble.
Ensure They Actually Know How to Use the Tools
Security breaches often happen because an employee is frustrated. If a file-sharing system is too confusing, they might just email a sensitive document to their personal account to print it or share it with a client.
- Provide real training - Don’t just hand over a login. Make sure they are comfortable with your software, especially how to share files and message coworkers securely.
- Least privilege - Only give new hires access to the files they actually need for their specific job. It keeps things simple for them and safer for you.
- Ask for feedback - Ask your new hire if any of your technology is frustrating them. This helps you fix problems before they become security risks.
Do You Need a Hand With Your Tech Setup?
A strong security culture isn't built with a single video; it’s built by staying consistent from Day 1. If you want to make your onboarding process smoother and more secure, Coleman Technologies is here to help. Our team can help you set up easy-to-follow procedures that protect your business without slowing down your team.
For help with your organization’s onboarding, give us a call at (604) 513-9428 today.
