Coleman Technologies Blog

The future of your business depends on how you respond to these End of Support dates. In fact, along with Windows 7, solutions like Windows Server 2008 R2 will also lose support, putting businesses that haven’t updated their infrastructure in a while in a precarious place. Believe us when we say that you are potentially underestimating the process of implementing new software solutions for your business in the face of these End of Support dates.

What Does End of Support Mean?

You may receive messages on your device asking you to install updates. While it might almost always be an inconvenient time to make sure this happens, the fact that they won’t be there in the future should scare you. These updates are meant to help you dodge issues that could become larger problems in the future, meaning that if an End of Support event is upcoming, you’ll want to prioritize upgrading away from unsupported software.

Why is this an Issue?

Security updates are important, but so are the patches that resolve everything from minor operational issues to major security flaws and vulnerabilities. Hackers take advantage of everything they can find to create trouble for your business, and it’s likely that after the End of Support date, the number of threats will only multiply. It’s best to prevent these security issues from becoming major disasters by ensuring your updates are applied as they are released.

By taking preventative action now, you can save your business countless amounts of time and resources. Furthermore, wouldn’t it be nice if you had technology from this decade? We assure you that the update to a more recent operating system will be much welcomed after the fact, no matter how difficult the implementation process winds up being.

Coleman Technologies can help your business ensure that it upgrades away from outdated software in a timely manner. To learn more about this process and your options, reach out to us at (604) 513-9428.

Voice over IP is a service that utilizes something that you already pay for to eliminate the costs of telephone providers from your budget. VoIP uses your internet connection to make and receive calls, so in a way your business is saving money and consolidating its infrastructure.  VoIP is also customizable to make sure that it suits the specific needs of your business. Here are some of the major benefits that you can expect to reap from utilizing a VoIP solution.

Cost Savings

Telephone providers tend to bundle services together as a way to increase billing and increase usage of services. You might get your telephone service from a local provider that also bundles cable channels and other services you have no interest in. To avoid this, you can use an Internet provider for your phone service to consolidate costs and make managing your infrastructure easier.

Scalability to Suit Your Organization

New employees in your office always create a certain sense of excitement, but they also mean that you’re investing time and resources into accommodating them with services, including giving them a phone terminal and extension. Now, you may remember running cables and reorganizing your business to make this happen, but with VoIP, it’s as easy as creating an account and giving them a handset or headphones. It certainly makes implementing a telephone more flexible.

More Features and Dynamic Services

VoIP is a very dynamic communication solution, giving you access to multiple services like messaging, voice chat, conference calling, and so much more, all to supplement your voice chat system and give you a ton of control over your services.

Coleman Technologies can help you implement the best VoIP solution on the market. To learn more, reach out to us at (604) 513-9428.

So why not make sure they have the technical support they need?

We’ve seen this all too many times. An end user is constantly running into an issue on their computer that interrupts their day and prevents them from accomplishing a task in a timely manner. Maybe they are trying to get a proposal or presentation finished, or push out a marketing campaign.

Either way, perhaps your employee feels that his/her performance on a certain project will help them achieve a bonus or raise or commission. Maybe they just want to perform well. You can’t knock that kind of attitude, right?

Unfortunately, there’s this computer issue. It’s getting in their way. They aren’t running on all cylinders because they are always having to reboot or they can’t open the software they need, or something just isn’t working right. Whatever it is, they need help.

In some cases, they might go to a coworker and seek help. They might contact a manager. They might go directly to you. Everyone has their own work to do, and even if this person’s tasks are important, solving their computer issue might not be a top priority.

Depending on how you handle your IT, you might know that in order to get their issue looked at, you need to call your IT provider, get walked through the issue, approve a remote session or on-site visit, authorize a quote, etc. That’s a lot to distract you from what YOU were working on.

What we end up with is an employee who’s frustrated because they can’t perform well. It reduces morale and it could belittle their position within the company. They can’t work effectively and their project or task can take longer than it normally would. It’s a lose-lose situation.

Grant Your Staff Access to the Helpdesk

Now imagine the scenario like this: the user runs into an issue. They know that they don’t need to go to you for IT issues. They know that they can just pick up the phone or email in a ticket describing their problem and it gets handled.

In many cases, they could put in a ticket mid-morning and have it resolved by the time they are back from lunch. For more severe issues with a greater impact on operations, it could be solved even faster.

If your employees are empowered to report issues and get help, they feel more appreciated and more in control over their own work. If they need to get approval or be told that the issue is too minor to pay for a support call, it demeans their perception of their position.

That’s why we encourage our clients to let their staff access our help desk. For many common issues, it can fall under your managed agreement, and the business owner can be hands-off for the minor issues and support questions that would normally bog you down.

It’s time to give your staff the freedom to get support. It will save you time, and increase their productivity. Want to learn how we do it? Give us a call at (604) 513-9428.

Managed services differ from the traditional method of IT management and maintenance. Perhaps you remember the old days when you sought technology repairs as needed thinking that it actually saved you money. While it may have been true to an extent in the short term, did it actually save you money for the long haul? We’re willing to bet that it didn’t for one big reason: the downtime associated with technology maintenance.

When we talk about downtime, it’s important to remember that it’s a major cause for budgets being flattened. If you are waiting until your organization suffers from technology issues before resolving them, you’re practically begging for operations to be affected by downtime. Wouldn’t it be better to actively prevent these issues from evolving into bigger, more costly problems that are much more difficult to resolve?

It is this mindset that managed service providers take on. Managed service providers and preventative technology maintenance aim to eliminate the majority of downtime and save businesses serious capital in the process. 

Furthermore, managed IT makes for easier infrastructure management, as it involves outsourcing the majority of your organization’s technology management to a third party. In this way, you save time and resources from being consumed in a way that is counter-intuitive to operations. Remember, your employees aren’t necessarily learned in repairing technology, so unless they have actually been trained in how to administer IT help, you should leave it to the professionals.

Coleman Technologies can provide your business with the preventative technology maintenance and solution management needed to ensure operations are always at their maximum. Not only that, but we can also maintain your solutions and host them on our infrastructure specifically so that this responsibility doesn’t fall on your shoulders. In other words, you’ll have an easier time managing your business because you’re not bogged down trying to manage all of its technology solutions.

To learn more about managed services and everything we can do for your business, reach out to us at (604) 513-9428.

Before we get too deep, we want to emphasize that there are two primary categories for threats to your business: external and internal.

External

External threats are those that come from outside your business’ network. The majority of threats will fall into this particular category, and it contains a lot of big names that you have likely heard in the past. Here are a couple of examples of threats to your business, as well as what they can lead to:

• Viruses/Malware: these are malicious bits of code or full-blown software programs that can be customized by hackers to perform a certain role. It would take far too long to list off everything that can be done with these kinds of threats, as the options are literally limitless.
• Ransomware: Sometimes malware will encrypt the user’s files and demand payment for the decryption key. Without access to important files, businesses might crumble under the pressure, losing both money due to the payment and a little bit of dignity in the process. In cases like this, it’s important to never pay the ransom, as it only serves to fund further attacks.
• Spam: Hackers like to send countless emails with threats attached to them, hoping that someone will download them and expose their organization’s network to threats. Spam can be prevented for the most part, but if left unchecked, your business could wind up installing threats on your network by accident.

Internal

Internal threats can come from the most unlikely sources, as even the most well-meaning employees could accidentally expose your business to potential threats. Furthermore, there could even be more sinister forces at work with employees potentially trying to actively sabotage operations. Here are some ideas for threats and what could happen from them:

• Phishing Attacks: Your users are your weakest link. While you might think that you have an understanding of adequate security practices, they may not, leading hackers to utilize underhanded tactics to leverage this to their advantage. Phishing attacks convince users to click links, download attachments, or provide credentials/sensitive information.
• Account Hijacking: Let’s say an employee’s account is hijacked by an external threat. You might see account activity from your employee, but how do you know that it’s not someone else using their account? Data could be stolen, or worse.
• Access Control: Have you ever fired an employee? Have they ever resented you for it? Chances are they may have felt the urge to go into their old accounts and cause some trouble. These internal threats could lead to embarrassing situations, as well as a loss of control over certain types of data. It’s up to you to cut off access as soon as you can.

Does your business need help maintaining security and keeping track of the countless threats out there? Coleman Technologies can equip you with the best security measures on the market. To learn more, reach out to us at (604) 513-9428.