--- title: "Tip of the Week: Three Ways to Improve Remote Meetings - Blogs on IT Support and Cybersecurity for Small Business" description: "Give Your Team Members Some Responsibilities An in-person meeting and a meeting through a conferencing solution can admittedly have two very different feelings to the participants. The kind of participation that comes somewhat naturally in an in-pers" url: "https://colemantechnologies.com/blog/tip-of-the-week-three-ways-to-improve-remote-meetings" date: "2026-06-07T05:56:08+00:00" language: "en-GB" --- ## Blogs on IT Support and Cybersecurity for Small Business Insights on cybersecurity, AI, and IT strategy to help business leaders reduce risk, improve performance, and make better technology decisions. [ Categories ](https://colemantechnologies.com/blog/categories "Categories") [ Tags ](https://colemantechnologies.com/blog/tags "Tags") [ Categories: All Categories ](https://colemantechnologies.com/javascript:void(0); "Categories") Search...Suggested keywords [ x ](https://colemantechnologies.com/javascript:void(0);) # Tip of the Week: Three Ways to Improve Remote Meetings [Coleman Technologies Blog](https://colemantechnologies.com/blog/categories/blog) [Technology](https://colemantechnologies.com/blog/categories/technology) [Coleman Technologies Admin](https://colemantechnologies.com/blog/blogger/darren-coleman) Wednesday, 26 August 2020 ## Give Your Team Members Some Responsibilities An in-person meeting and a meeting through a conferencing solution can admittedly have two very different feelings to the participants. The kind of participation that comes somewhat naturally in an in-person meeting can suddenly feel entirely foreign, the visual context cues that would normally drive the conversation stripped away using technology. As a result, awkward pauses and missed line items abound. This can easily lead to people increasingly talking out of turn, while others will remain silent. One way to help mitigate this is by distributing an agenda with assigned segments beforehand. That way, each team member will be responsible for some facet of the meeting, with the bonus of being able to prepare ahead of time to increase the meeting’s benefit. This isn’t the only way you can keep your team members involved, either. You could also assign tasks for people to take notes or to keep track of the time remaining in the meeting. As a result, the whole team stays engaged in the meeting, and therefore will be more apt to contribute to the discussion. ## Don’t Overfill Your Meetings Have you ever sat in one of those meetings where the group was so big you felt as though you couldn’t get a word in edgewise, and that even if you did, only half the group would pick up on the point you made? An overly large remote meeting can work the same way. Lagging technology and people fighting for the chance to [speak](https://www.colemantechnologies.com/news-events/coleman-technologies-founder-set-to-speak-at-exclusive-harvard-business-event/ "speak") can make conversations difficult, and the increased background noise could easily drown out any productive conversation. Therefore, smaller remote meetings are invariably better, as a more natural conversation can quickly take over and there is a reduced chance of distracting background noise. As a bonus, the smaller meeting size means that each person has a chance to contribute proportionally more to the meeting, increasing their engagement with it. ## Don’t Allow People to Mute Themselves Having people mute themselves during a remote meeting is like having a mime join a choir—there’s very little that they are going to contribute. In addition to preventing people from contributing (potentially sacrificing valuable ideas), muting could also allow people to dissociate from the meeting completely. If they’re muted, one of your participants could be listening to a podcast, for all you know. If anything, allow brief muting to help hide noisy interruptions, like a sneeze or an unaware family member, but that’s it. What have you done to keep your meetings running smoothly? Share your strategies with us by putting them in the comments! [ ](https://colemantechnologies.com/javascript:void(0);) [ ](https://colemantechnologies.com/javascript:void(0);) [ ](https://colemantechnologies.com/javascript:void(0);) Tags: [Conferencing](https://colemantechnologies.com/blog/tags/conferencing) [Email](https://colemantechnologies.com/blog/tags/email) [VoIp](https://colemantechnologies.com/blog/tags/voip) [×](https://colemantechnologies.com/javascript:void(0);) Stay Informed When you subscribe to the blog, we will send you an e-mail when there are new updates on the site so you wouldn't miss them. Your Name E-mail Address [ Suggestions to Enhance Your Business Continuity ](https://colemantechnologies.com/newsletter-content/suggestions-to-enhance-your-business-continuity) [ Data Services Can Be a Big Part of Your Business ](https://colemantechnologies.com/newsletter-content/data-services-can-be-a-big-part-of-your-business) About the author [ ![Coleman Technologies Admin](https://colemantechnologies.com/media/com_easyblog/images/avatars/author.png) ](https://colemantechnologies.com/blog/blogger/darren-coleman) [Coleman Technologies Admin](https://colemantechnologies.com/blog/blogger/darren-coleman) [ ](https://colemantechnologies.com/blog/blogger/darren-coleman) Author's recent posts [More posts from author](https://colemantechnologies.com/blog/blogger/darren-coleman) [ Tuesday, 05 May 2026 Darren Coleman Featured in Boss Today on AI Literacy and Human Judgment ](https://colemantechnologies.com/blog/darren-coleman-bosstoday-ai-literacy) [ Monday, 06 April 2026 How Cloud IT Services Are Transforming Business Continuity ](https://colemantechnologies.com/blog/how-cloud-it-services-are-transforming-business-continuity) [ Monday, 06 April 2026 Darren Coleman Featured in USAWire on Why Businesses Need an AI Strategy ](https://colemantechnologies.com/news-a-events/darren-coleman-usawire-ai-strategy) ## Schema ```json { "@context": "https://schema.org", "@type": "BreadcrumbList", "itemListElement": [ { "@type": "ListItem", "position": 1, "name": "Home", "item": "https://colemantechnologies.com" }, { "@type": "ListItem", "position": 2, "name": "Blog", "item": "https://colemantechnologies.com/blog" }, { "@type": "ListItem", "position": 3, "name": "Coleman Technologies Admin", "item": "https://colemantechnologies.com/blog/blogger/darren-coleman" }, { "@type": "ListItem", "position": 4, "name": "Tip of the Week: Three Ways to Improve Remote Meetings", "item": "https://colemantechnologies.com/blog/tip-of-the-week-three-ways-to-improve-remote-meetings" } ] } ```