--- title: "Tip of the Week: How to Utilize Your Business’ Email - Blogs on IT Support and Cybersecurity for Small Business" description: "Properly Managing Your Email Like a ProfessionalLet’s not split hairs here: checking your email throughout the day can be a major waste of time. In order to avoid sinking time you could otherwise spend productively on reading (and re-reading) emails," url: "https://colemantechnologies.com/blog/tip-of-the-week-how-to-utilize-your-business-email" date: "2026-06-07T05:56:09+00:00" language: "en-GB" --- ## Blogs on IT Support and Cybersecurity for Small Business Insights on cybersecurity, AI, and IT strategy to help business leaders reduce risk, improve performance, and make better technology decisions. [ Categories ](https://colemantechnologies.com/blog/categories "Categories") [ Tags ](https://colemantechnologies.com/blog/tags "Tags") [ Categories: All Categories ](https://colemantechnologies.com/javascript:void(0); "Categories") Search...Suggested keywords [ x ](https://colemantechnologies.com/javascript:void(0);) # Tip of the Week: How to Utilize Your Business’ Email [Coleman Technologies Blog](https://colemantechnologies.com/blog/categories/blog) [How to](https://colemantechnologies.com/blog/categories/how-to) [Coleman Technologies Admin](https://colemantechnologies.com/blog/blogger/darren-coleman) Wednesday, 12 June 2019 ## Properly Managing Your Email Like a Professional Let’s not split hairs here: checking your email throughout the day can be a major waste of time. In order to avoid sinking time you could otherwise spend productively on reading (and re-reading) emails, there are a few habits you could develop. ### Impose Rules on Your Email Habits As we’ve said, repeatedly checking your email throughout the day can very quickly become a waste of your time. To avoid this, schedule times throughout your day to commit to checking your email. Once your time is up, stop until your next scheduled time. We’ve all also accumulated emails that we simply don’t need to read. As harsh as it may seem, archive these emails, or unsubscribe as they come in to keep your inbox clean based on the subject line or the sender. ## Managing Important Emails Admittedly, not every email that comes in will be a waste of time. However, an overstuffed inbox can make it easy to miss something important. To avoid this issue, utilize folders to file your emails so that your inbox doesn’t become overfilled. ### If Time is Left, Return to Your Inbox If you finish your other tasks, return to your inbox and review your messages in order of importance. If you happen to run out of time, stop your review until your next opportunity. As you review your emails, don’t be afraid to unsubscribe to emails that aren’t important to your tasks. ### Don’t Be Afraid to Leverage Filters and Labels Filters and labels can help you to keep your emails more automatically organized. Your filters/labels should be relevant to their content. One can contain messages from a certain sender or pertain to a certain topic. As a result, you will be able to more easily keep your emails organized. Rules like these can also keep you from having to deal with automatic replies, like out-of-office autoresponders and similar replies that you don’t need to receive. What other emails have gotten in the way of your productivity? Let us know… we might cover them in a future blog! For more information, subscribe to our blog! [ ](https://colemantechnologies.com/javascript:void(0);) [ ](https://colemantechnologies.com/javascript:void(0);) [ ](https://colemantechnologies.com/javascript:void(0);) Tags: [Email](https://colemantechnologies.com/blog/tags/email) [Tip of the Week](https://colemantechnologies.com/blog/tags/tip-of-the-week) [User Tips](https://colemantechnologies.com/blog/tags/user-tips) [×](https://colemantechnologies.com/javascript:void(0);) Stay Informed When you subscribe to the blog, we will send you an e-mail when there are new updates on the site so you wouldn't miss them. 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